Activity Administrator

Sodexo; West Calder, Addiewell; On-site; GBP 25,000; Full time

Job summary

A leading service provider in Scotland is seeking an Activities Administrator for an 8-month fixed-term contract at HMP Addiewell. This role involves providing administrative support to a busy department delivering educational activities to around 700 prisoners. The ideal candidate will have proven administrative experience, strong IT skills, and excellent organizational abilities to thrive in a fast-paced environment. Benefits include a salary of £24,570, 28 days' holiday, and various employee discounts.

Benefits

28 days holiday

Free meals

Pension scheme

Group discount schemes

Qualifications

• Proven administrative experience required.
• Strong IT skills and confidence in data systems.
• Excellent organisational and analytical skills essential.
• Ability to build effective relationships across departments is crucial.
• Calm and adaptable nature with ability to work under pressure.

Responsibilities

• Manage residents’ employment and activity records.
• Support staff in delivering the purposeful activity programme.
• Collate statistics for regime monitoring.
• Maintain filing systems for audit compliance.
• Manage candidate registrations via SQA Connect.
• Provide administrative support to Assessors and Verifiers.
• Perform minute-taking and general office duties.
• Provide cover as part of a multi-functional admin team.

Skills

Proven administrative experience

Strong IT skills

Excellent organisational skills

Ability to build effective relationships

Calm and adaptable

Job description

Activities Administrator (8-Month Fixed Term)

Full Time - 37.5 hours

HMP Addiewell, West Lothian

Salary: £24,570 + excellent benefits

Sodexo Justice Services are recruiting an Activities Administrator to join the Purposeful Activities Department at HMP Addiewell on an 8-month fixed-term contract.

HMP Addiewell is a modern learning prison, designed to deliver up to 40 hours of purposeful activity per resident each week, supporting rehabilitation through education, vocational training and personal development. As an SQA-accredited training centre, strong and accurate administration is key to our success.

The role

Reporting to the Head of Purposeful Activity, you'll provide comprehensive administrative support to a busy department delivering education and vocational activity to around 700 prisoners. This is a varied and rewarding role within a fast‑paced, purposeful environment.

Key responsibilities:

• Managing residents’ employment and activity records, schedules and timetables

• Supporting staff to maintain and deliver the purposeful activity programme

• Collating statistics and inputting data for regime monitoring

• Maintaining accurate filing systems for audit and compliance

• Managing candidate registrations and certifications via SQA Connect

• Providing administrative support to Assessors and Verifiers

• Minute‑taking, audit support and general office duties

• Working as part of a multi‑functional admin team, providing cover where required

What we’re looking for:

• Proven administrative experience

• Strong IT skills and confidence using data systems

• Excellent organisational and analytical skills

• Ability to build effective relationships across departments

• Calm, adaptable and able to work under pressure

• A genuine interest in rehabilitation and resettlement

(Experience using CMS is desirable but not essential.)

What you’ll get:

• £24,570 salary

• 28 days’ holiday

• Free meals and parking

• Pension scheme

• Group discount schemes

• A role with real purpose and impact

Working with Sodexo is more than a job; it’s a chance to be part of something greater.

You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.

In addition, we offer 20+ Sodexo benefits such as Sodexo retirement plan, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice.

For further details regarding our Sodexo benefits please see attached.

Ready to be part of something greater? Apply today!

About The Company

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On‑Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We’re all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.