Activities Coordinator (Operations)

Boston Consulting Group; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A UK consulting firm is looking for an Activities Coordinator (Operations) to join their team. This role involves the creation and management of student groups, overseeing budgets, and training leaders in financial processes. Ideal candidates will have strong organisational skills, experience in customer care, and the ability to balance competing priorities. The role offers flexible working hours and professional development opportunities.

Benefits

Flexible working hours

Generous pension scheme

25 days holiday

Bicycle loan scheme

Season ticket loan

Health benefits

Professional development opportunities

Qualifications

• Demonstrated ability to manage information methodically.
• Experience engaging with youth or student leadership is preferable.

Responsibilities

• Coordinate the creation of new student groups.
• Lead onboarding for new committee members.
• Oversee administration for the minibus fleet.
• Review and approve event/trip budgets.
• Support clubs and societies in managing finances.

Skills

Strong organisational ability

Refined interpersonal skills

Experience delivering excellent customer care

Experience with financial systems

Ability to work independently

Job description

Job Title

Activities Coordinator (Operations)

Job Description

We are currently looking for an impassioned and self‑driven individual to join our activities team to deliver exceptional service to our students by engaging with over 350 student groups that provide a world‑class range of opportunities. The role coordinates the creation of new student groups, manages funding opportunities, leads onboarding for new committee members, and oversees administration for the minibus fleet. You review, advise on, and approve society event/trip budgets and finance in collaboration with the Activities (Events) Team, support clubs and societies to manage their finances, and review sponsorship contracts to ensure alignment with College and Union policies. A significant part of the role is to deliver the annual budgeting process in line with Imperial College Union’s grant allocation and financial policy, while supporting student‑led groups to plan budgets effectively.

Responsibilities

• Coordinate the creation of new student groups and manage funding opportunities.
• Lead onboarding for new committee members and oversee minibus fleet administration.
• Review and approve society event/trip budgets and finance, collaborating with the Activities (Events) Team.
• Support clubs and societies in effectively managing their finances and reviewing sponsorship contracts.
• Deliver the annual budgeting process in line with Imperial College Union’s grant allocation and financial policy.
• Provide support to student‑led groups in planning budgets and financial processes.
• Deliver training related to financial processes for student groups.

Qualifications

• Strong organisational ability and methodical approach to managing information.
• Refined interpersonal skills and experience delivering excellent customer care.
• Experience with financial systems and supporting financial administration.
• Ability to work independently while balancing competing priorities.
• Familiarity with youth or student leadership is desirable.

Benefits

• Flexible working hours
• Generous pension scheme
• 25 days holiday (plus extra days for College closures)
• Bicycle loan scheme
• Season ticket loan
• Health benefits
• Professional development opportunities
• Other benefits as outlined on the Imperial College Benefits page

Equal Opportunity

We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are underrepresented in our workforce. If there are any reasonable adjustments needed during the process, we will accommodate as much as possible.

Closing Date

11 January 2026

Acknowledgement

This role is with Imperial College Union, a registered charity. We work closely with Imperial College London and are committed to sustainability through waste reduction, energy conservation and eco‑friendly practices.