Accounts Payable Specialist

Robert Walters UK; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the finance sector is seeking an AP Assistant to support their finance department. The role involves processing invoices, managing vendor relations, and ensuring compliance with company policies. Ideal candidates will have experience with Netsuite and multicurrency transactions, with a strong attention to detail and organizational skills.

Qualifications

• Experience in accounts payable or finance roles.
• Multicurrency/multi-entity experience is essential.
• German language proficiency is desirable.

Responsibilities

• Process and verify invoices for accuracy and compliance.
• Prepare and process electronic transfers and payments.
• Maintain vendor files and resolve discrepancies.

Skills

Attention to detail

Organisational skills

Collaboration

Tools

Netsuite

Job description

The AP Assistant will be responsible for supporting the finance department with tasks associated with processing invoices, maintaining records, and ensuring that all outgoing payments are made in a timely and accurate manner. This role requires attention to detail, strong organisational skills, and the ability to work collaboratively in a fast-paced environment. Please note the successful candidate needs to be immediately available or have a 1 week notice.

Key Responsibilities:

• Invoice Processing: Receive, review, and verify invoices for accuracy, appropriate approvals, and compliance with company policies.
• Data Entry: Accurately enter invoice details into the accounting system for payment processing.
• Payment Processing: Prepare and process electronic transfers and payments, as well as check runs.
• Reconciliation: Reconcile accounts payable transactions and ensure that all payments are accounted for and properly posted.
• Vendor Management: Maintain and update vendor files, resolve discrepancies, and respond to vendor inquiries regarding billing and payments.
• Expense Reports: Assist in the preparation and processing of employee expense reports, verifying receipts and adherence to policies.
• Month-End Closing: Assist in month-end closing tasks, such as reconciling statements and compiling data for reporting purposes.
• Documentation: Maintain accurate records and documentation to support audits and financial reporting.
• Communication: Collaborate with internal departments and external vendors to resolve payment issues and discrepancies.
• Compliance: Ensure compliance with internal controls, company policies, and relevant regulations.

Key Requirements:

• Experience using Netsuite (desirable)
• German language proficiency (desriable)
• Multicurrency/ multi entity experience (essential)

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates