Accounts Payable Clerk

DEPARTMENT FOR SCIENCE, INNOVATION AND TECHNOLOGY; Newcastle upon Tyne; On-site; GBP 30,000 - 45,000; Full time

Job summary

A government department is looking for a motivated Assistant Parliamentary Clerk in the UK. The role involves managing written parliamentary questions, providing advice to officials and Ministers, and improving parliamentary processes. The ideal candidate should have an interest in policy and be able to handle information efficiently. The position offers a flexible working culture, extensive training opportunities, and a generous pension scheme. Applicants must be UK nationals or meet specific nationality requirements.

Benefits

Flexible working options

Civil Service Pension Scheme

25 days annual leave

Qualifications

• Previous experience or knowledge of Parliamentary processes.
• An interest in policy developments and current events.
• Ability to communicate clearly while prioritizing effectively.

Responsibilities

• Support the Parliamentary Team by giving timely advice to officials and Ministers.
• Ensure a smooth process for written parliamentary questions.
• Manage the administration of parliamentary activities.
• Build strong relationships with Ministerial offices and parliamentary teams.

Skills

Experience or knowledge of Parliamentary processes

Interest in policy developments

Ability to manage a high volume of information

Excellent attention to detail

Job description

responsible for managing DSIT's relationship with Parliament, providing expert support and procedural guidance, and ensuring the smooth delivery of all parliamentary business. This includes working with policy teams and Ministerial Private Offices to support Ministers in debates, with select committee business, answering both oral and written parliamentary questions and much more. The team is primarily based the department but also frequently requires access to the Parliamentary estate. The Assistant Parliamentary Clerk role provides an excellent opportunity to work across all of DSIT's policy areas, to engage with other government departments and to gain experience in parliamentary process. The successful candidate will work within a team of five, including one other Assistant Parliamentary Clerk, primarily to co‑manage the Written Parliamentary Questions (PQs) process plus also other administrative processes within the team. The postholder will also have the opportunity to work on other aspects of parliamentary business depending on departmental needs, giving them regular opportunities to build new skills and deepen their knowledge. This is a friendly, supportive team working across the whole breadth of the department's policy remit. We are looking for an enthusiastic person who is happy to operate independently to manage a high volume of information, working as part of a fast‑paced team. The successful candidate will be a self‑starter, able to prioritise effectively across a busy portfolio of work and communicate clearly, whilst maintaining excellent attention to detail.

Key Responsibilities

• Supporting the Parliamentary Team to provide high quality, timely advice and support for officials and Ministers in both Houses of Parliament.
• Ensuring a smooth end‑to‑end process for written parliamentary questions.
• Triaging PQs tabled to the department and allocating to the correct policy teams.
• Liaising with parliamentary teams across Whitehall to negotiate the transfer of PQs.
• Supporting and developing new processes to improve ways of working.
• Managing the administration of the parliamentary activities such as laying and depositing of papers, mailbox management and organising parliamentary passes.
• Building strong and effective working relationships with Ministerial offices, Special Advisors, press office, other government department Parliamentary Branches, Leader's Office, clerks and officials in both Houses of Parliament.
• Helping to create a positive and inclusive team culture.

People working with government assets must complete baseline personnel security standard (opens in new window).

Nationality Requirements

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Desirable Criteria & Behaviours

• Previous experience or knowledge of Parliamentary processes.
• An interest in policy developments and current events, and an understanding of the likely impact on parliamentary business.
• Managing a Quality Service
• Delivering at Pace
• Working Together
• Making Effective Decisions

Benefits

• A culture of flexible working, such as job sharing, homeworking and compressed hours.
• Automatic enrolment into the Civil Service Pension Scheme, with an employer contribution of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
• Access to a range of retail, travel and lifestyle employee discounts.