Accounts Payable Assistant

Royal Berkshire NHS Foundation Trust; Reading; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare organization in Reading is looking for a detail-oriented Accounts Payable team member to ensure timely and accurate processing of invoices. The successful candidate will maintain data integrity and ensure payments are made on time, meeting legal obligations to suppliers. Key qualifications include 5 GCSEs including Maths and English, along with experience in finance systems and VAT. Strong communication, organizational, and teamwork skills are essential for success in this role.

Qualifications

• Experience with finance computer systems and payment procedures.
• Knowledge of VAT and coding structures.
• Computer literate with excellent keyboard skills.

Responsibilities

• Process invoices accurately to meet supplier obligations.
• Maintain data integrity in Purchase Ledger systems.
• Ensure timely payments within supplier terms.
• Produce payments following Public Sector Payment Policy requirements.

Skills

Attention to detail

Communication skills

Organizational skills

Teamwork

Education

5 GCSE's (Grade A-C) or equivalent including Maths and English

NVQ level 4 or equivalent

Tools

Excel

JAC software

Job description

We have an opportunity to join our finance department, working in our Accounts Payable team.

The successful applicant will work within the team, ensuring that our accounts payable invoices are processed in a timely and accurate manner to enable the trust to meet its legal obligations to its suppliers.

The successful candidate will have a good attention to detail and accuracy, confident working as part of a team, and have good communication and organisational skills to ensure that the requirements of the role are achieved.

Main duties of the job

Ensure that invoice registration, matching and payment are completed in a timely and accurate manner to enable the Trust to meet its legal obligations to its suppliers.

Ensure that the integrity of data within the reference files of the Purchase Ledger systems is maintained.

About us

The Accounts payable team are part of the wider finance team within the trust, and work closely with other areas of finance including the Treasury and Management accounting teams.

Job responsibilities

ACCOUNTABILITY, RESPONSIBILITY AND AUTHORITY

• Timely and accurate inputting, registering and matching of invoices for payment on the Purchase Ledger systems to ensure that the Trust meets its obligations to its suppliers while ensuring that only appropriately authorised invoices are passed for payment.
• Ensuring that recoverable VAT that is due to the Trust is identified and appropriately coded to enable recovery.
• Ensure that payments are made within the suppliers terms.
• Ensuring integrity of data by maintenance of reference files within the Purchase Ledger systems following departmental procedures.
• Producing payments for all authorised invoices within Public Sector Payment Policy requirements
• Reporting internally and externally to the department to meet customer and Trust requirements.
• Post opening and sorting.
• Dealing with supplier remittances.
• Checking of statements/requesting copies of invoices where required.
• Problem resolution regarding orders and invoice queries.
• Demonstrates own work activities to new or less experienced staff.
• Other duties as requested by the Manager Receivables / Payables and the Deputy Team Leader Accounts Payable.

Person Specification

Education/Qualifications

• 5 GCSE's (Grade A-C) or equivalent including Maths and English
• NVQ level 4 or equivalent

Experience

• Knowledge/Experience of finance computer systems including coding structures, VAT, payment procedures

Professional Skills

• Computer Literate
• Excellent Keyboard Skills
• JAC software knowledge
• Excel experience

Interpersonal Skills

• Excellent communication Skills, both oral and written
• Excellent personal organisation skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.