Accounts Payable Administrator (12 Month FTC)

The Crown Estate; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prominent public estate management organization in Greater London is seeking an Accounts Payable Administrator to support the Purchase to Pay process. You will handle invoicing queries, manage the Accounts Payable inbox, and ensure accurate invoice processing. Ideal candidates will have prior experience in Accounts Payable, detailed knowledge of invoice processing systems, and strong Excel skills. The role offers hybrid working and a range of benefits including healthcare and family policies.

Benefits

Competitive salary

Pension and performance-related bonus

Flexible working

Private healthcare

28 days holiday with the option to buy more

Qualifications

• Experience working in an Accounts Payable function within a Purchase to Pay environment.
• Great understanding of invoice processing systems, experience with Agresso or Proactis is a plus.
• High attention to detail and the ability to work under pressure.

Responsibilities

• Administer the Query Desk, responding to invoicing queries.
• Handle the Accounts Payable inbox efficiently.
• Oversee Invoice Registration and ensure accurate processing.
• Perform supplier statement reconciliations.
• Process credit notes and apply them correctly.
• Assist with clearing backlogs and support system migrations.
• Work closely with Procurement and Finance to resolve discrepancies.
• Support audit compliance activities.

Skills

Experience in Accounts Payable

Understanding of invoice processing systems

Excellent communication skills

Attention to detail

Proficiency in Excel

Customer-focused approach

Ability to work under pressure

Tools

Agresso

Proactis

Job description

Advert Closes- Tuesday 9th December

Are you passionate about delivering excellent service and keeping things running smoothly behind the scenes? We're looking for an Accounts Payable Administrator to join our team and play a key role in supporting our Purchase to Pay process.

What you'll do:

• Be the first point of contact: Administer the Query Desk, responding promptly and accurately to invoicing queries from colleagues and suppliers.
• Inbox management: Handle the Accounts Payable inbox, ensuring all queries are managed efficiently and professionally.
• Invoice processing: Oversee Invoice Registration, ensuring invoices are matched to Purchase Orders and correct CIS deductions are applied.
• Reconciliation: Perform supplier statement reconciliations to maintain accurate records and avoid payment delays.
• Credit notes: Process credit notes and ensure they're correctly applied to supplier accounts.
• Continuous improvement: Assist with clearing backlogs, support system migrations, and contribute ideas for process automation and efficiency.
• Collaboration: Work closely with Procurement and Finance teams to resolve discrepancies and improve invoice processing.
• Audit support: Maintain accurate documentation and support audit and compliance activities.

What you'll bring:

• Experience working in an Accounts Payable function within a Purchase to Pay environment.
• Great understanding of invoice processing systems (experience with Agresso or Proactis is a plus).
• Excellent communication and stakeholder management skills.
• High attention to detail and the ability to work under pressure and manage competing deadlines.
• Proficiency in Excel (including Pivot Tables and VLOOKUP) and strong analytical skills.
• A customer-focused approach and a passion for raising the bar on quality and effectiveness.
• Self-motivation, flexibility, and a willingness to play a full role in the team's success.

Why join us?

• Impact: Be part of a team that values your contribution and supports your growth.
• Collaboration: Work with friendly, professional colleagues across Finance and Procurement.
• Development: Opportunities to learn, develop new skills, and contribute to process improvements.
• Culture: Join a diverse, inclusive workplace where your ideas are welcomed.

Ready to make a difference? Apply now to join our team and help us deliver service excellence every day.

As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work.

Disability Disclaimer:

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk). We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity. If you have any questions about our recruitment process or would like to talk about adjustments, please contact us on [e-mail].

Department Finance Locations The Crown Estate, 1 St James Market Remote status Hybrid Employment type Full-time