Accounts Assistant - Full Time - Permanent

Chamberlaine Cleaning Services; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A progressive Commercial Cleaning Company in London is seeking an Accounts Assistant. The ideal candidate will have 2-3 years of experience in accounts, strong understanding of basic accounting principles, and proficiency in Microsoft Excel. Responsibilities include maintaining databases, creating invoices, and managing credit control. This role offers a supportive workplace and opportunities for growth.

Benefits

Company events

Company pension

Health & wellbeing programme

Qualifications

• 2-3 years of experience in an accounts role.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel is essential.

Responsibilities

• Database maintenance by setting up new Clients, Terminations, etc.
• Creation of all sales invoices and distribution to clients.
• Credit control by recovering debts and providing invoice copies.

Skills

Attention to detail

Numerical ability

Organisational skills

Communication skills

Education

Accounts Qualification

Tools

Microsoft Excel

SAGE

Job description

Overview

Chamberlaine Cleaning Services Limited are an Award Winning, progressive Commercial Cleaning Company based in the Central London Area. We pride ourselves on fostering a supportive and inclusive workplace where every team member is empowered to thrive. We are committed to inclusion and proud to be a Level 1 Disability Confident Committed Employer. If you need applications in alternative format or support in submitting your application in a format other than on paper, please let us know via email [e-mail].

We are seeking a proactive and organised Accounts Assistant to join our dynamic Accounts function. The ideal candidate will have 2-3 years of experience in an accounts role, a strong understanding of basic accounting principles, and excellent attention to detail. Proficiency in Microsoft Excel is essential. Reporting to the Finance Controller, the Accounts Assistant will play a pivotal role in supporting the Accounts function and wider business and ensuring the smooth operation of day-to-day Accounts disciplines. This is an excellent opportunity for someone who is detail-oriented and passionate about accuracy and financial integrity.

Responsibilities

• Database maintenance by setting up new Clients, Terminations, Contract Variations, Budget, Pro-ratas, etc.
• Creation of all sales invoices including new clients’ pro-ratas, extras, overtime, consumables and refuse.
• Distribution of sales invoices to clients and ensuring figures, billing details and POs are accurate to support timely payments.
• Credit control of general clients by recovering debts, controlling payment processes, and providing invoice copies or client statements as required.
• Request client statements from SAGE and assist the Accounts Manager as needed.
• Maintain the filing system and assist with information/documents for the year-end audit.
• Prepare and send cheques to the DWP and Councils monthly.
• Manage petty cash transactions and provide monthly summaries to the Accounts Manager.
• Produce sales reports for Management upon request.
• Carry out other ad hoc duties as requested by the Accounts Manager, Directors, or Managing Director.
• Respond to vendor, client and internal requests by updating ledgers, researching and resolving discrepancies.
• Produce payroll extras report for management to charge overtime to clients.

Knowledge, experience and skills

• A solid foundation in basic accounting principles.
• Practical experience in processing invoices, reconciling bank statements, and managing expenses.
• Highly organised with meticulous attention to detail.
• Excellent numerical and organisational abilities.
• Clear communication skills.
• A proactive and trustworthy approach, with a willingness to learn and adapt to support the smooth operation of the accounts function and the wider business.

Candidate profile

• Has a strong interest in Accounts and a desire to grow in the field.
• Demonstrates excellent organisational and administrative skills with at least 2–3 years background in a similar role.
• Strong interpersonal and communication skills.
• Discreet and understands the importance of confidentiality.
• Can multitask and manage time effectively in a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Education

• Accounts Qualification - Desirable

Location: Farringdon

Reference ID: AA/Sept25

Job Types: Full-time, Permanent

Benefits

• Company events
• Company pension
• Health & wellbeing programme

Application questions

• Do you have at least 2 years of experience in an accounts or finance role? (yes/no)
• Do you have experience creating and sending invoices? (yes/no)
• Have you worked with credit control or debt recovery?
• As this role is office-based, are you happy to work from the office location (Farringdon)? (yes/no)
• Do you have any accounting qualifications or are you currently attending a course?
• Are you proficient in Microsoft Excel? (yes/no)
• Can you work in the UK without a VISA or sponsorship? (yes/no)
• What is your notice period?