13048 - business administrator

Ministry of Justice; Brighton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A governmental agency in the UK is looking for a Business Administrator to support various departments in auditing and administrative tasks. The role involves maintaining records, handling communications, and completing monitoring tasks. Candidates must be proficient in English and complete necessary training for their specialism. With a 37-hour working week, this position provides a steady environment in a vital sector. This role offers flexibility and opportunities for growth within different job descriptions related to business administration.

Qualifications

• Must complete specific training in their specialism upon starting.
• Ability to fulfil spoken aspects of the role in English (or Welsh in Wales).
• Competence in maintaining accurate records.

Responsibilities

• Organise and maintain accurate records for the area of work.
• Act as the contact point for team communications.
• Complete monitoring returns for the area of work.

Skills

Organisational skills

Communication skills

Data management

Job description

Overview

The post holder's main responsibilities will be focusing on auditing in various departments. Organisation Level. Delivery - The jobs at this level will be task focused delivering defined activity or services.

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non-operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator: Activity Hub
• Business Administrator: Business Hub
• Business Administrator: Employment
• Business Administrator: Equality
• Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
• Business Administrator: Resettlement Worker
• Business Administrator: Establishment Television Systems
• Business Administrator: Healthcare
• Business Administrator: Management Coordinator
• Business Administrator: New Colleagues Lead Administrator
• Business Administrator: Observation, Categorisation and Allocation (OCA)
• Business Administrator: Offender Management Hub
• Business Administrator: People Hub
• Business Administrator: Prison Digital Services Administrator
• Business Administrator: Programmes
• Business Administrator: Psychology
• Business Administrator: Regional Admin Support – Wales
• Business Administrator: Regional Admin Support – North East
• Business Administrator: Chaplaincy
• Business Administrator: Safe Decent and Secure
• Business Administrator: Safer Custody
• Business Administrator: Security Intelligence Collator
• Business Administrator: Social and Palliative Care
• Business Administrator: Substance Misuse and Drug Strategy
• Business Administrator: VCC Administrator

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Hours of Work and Allowances

37 hour working week