Paris Office & Events Coordinator

Aareal Bank AG; Paris; On-site; EUR 29,000 - 36,000; Full time

Benefits offered by this job

Flexible working hours

Company pension

Transit/transport allowances

Staff restaurant and dining options

Job summary

The office assistant provides administrative and operational support to the EUR-PAR Branch and contributes to the smooth day-to-day functioning of the office. The role supports the entire Paris team and assists in ensuring a professional and welcoming environment for clients, visitors and employees.

The position includes office administration, event coordination, reception duties, logistical support and assistance with various business and operational activities.

Qualifications

• High school diploma or equivalent; further admin or business studies are a plus.
• Fluency in French and English; German is a plus.
• Strong organizational and communication skills with attention to detail and multitasking.
• Experience in administrative, office support, hospitality or assistant roles is desirable.

Responsibilities

• Support day-to-day administrative operations of the Paris office and maintain an organized, professional environment.
• Manage office supplies, mail, filing, document management and admin correspondence.
• Assist with onboarding for new employees and interns.
• Welcome clients and visitors professionally and coordinate meeting room bookings.
• Prepare facilities, refreshments and catering for meetings and events.
• Coordinate internal and external events, client meetings and team activities.
• Assist with data entry, reporting and document preparation for the Paris team.
• Collaborate with internal departments and external providers to ensure smooth office operations.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma

Administrative or business studies

Tools

Outlook

Word

Excel

PowerPoint

Job description

The office assistant provides administrative and operational support to the EUR-PAR Branch and contributes to the smooth day-to-day functioning of the office. The role supports the entire Paris team and assists in ensuring a professional and welcoming environment for clients, visitors and employees.

The position includes office administration, event coordination, reception duties, logistical support and assistance with various business and operational activities.