Office Assistant (f/m/d) Part-Time - Paris

Aareal Bank AG; Paris; On-site; EUR 29,000 - 36,000; Full time

Benefits offered by this job

Flexible working hours

Company pension

Transit/transport allowances

Staff restaurant and dining options

Job summary

The office assistant provides administrative and operational support to the EUR-PAR Branch and contributes to the smooth day-to-day functioning of the office. The role supports the entire Paris team and assists in ensuring a professional and welcoming environment for clients, visitors and employees.

The position includes office administration, event coordination, reception duties, logistical support and assistance with various business and operational activities.

Qualifications

• High school diploma or equivalent; further admin or business studies are a plus.
• Fluency in French and English; German is a plus.
• Strong organizational and communication skills with attention to detail and multitasking.
• Experience in administrative, office support, hospitality or assistant roles is desirable.

Responsibilities

• Support day-to-day administrative operations of the Paris office and maintain an organized, professional environment.
• Manage office supplies, mail, filing, document management and admin correspondence.
• Assist with onboarding for new employees and interns.
• Welcome clients and visitors professionally and coordinate meeting room bookings.
• Prepare facilities, refreshments and catering for meetings and events.
• Coordinate internal and external events, client meetings and team activities.
• Assist with data entry, reporting and document preparation for the Paris team.
• Collaborate with internal departments and external providers to ensure smooth office operations.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma

Administrative or business studies

Tools

Outlook

Word

Excel

PowerPoint

Job description

The office assistant provides administrative and operational support to the EUR-PAR Branch and contributes to the smooth day-to-day functioning of the office. The role supports the entire Paris team and assists in ensuring a professional and welcoming environment for clients, visitors and employees.

The position includes office administration, event coordination, reception duties, logistical support and assistance with various business and operational activities. The successful candidate will be organized, service-oriented, proactive and comfortable working in an international and collaborative environment.

What You Can Look Forward To

Office Administration & General Support

• Support the day-to-day administrative operations of the Paris office and help maintain an organized, efficient and professional working environment.
• Manage office supplies, mail, courier services, filing, document management and administrative correspondence.
• Provide administrative support to team members and assist with onboarding activities for new employees and interns.

Reception & Client Hospitality

• Welcome clients, visitors and external stakeholders in a professional and friendly manner.
• Manage meeting room bookings and prepare meeting facilities, refreshments and catering arrangements.
• Ensure reception and common areas remain presentable and act as a point of contact for visitors and general enquiries.

Event & Meeting Coordination

• Support the planning and execution of internal and external events, client meetings and team activities.
• Coordinate logistics including venues, catering, travel arrangements, participant communication and event documentation.
• Assist with the preparation of presentations, agendas, attendee lists and meeting materials.

Team Support

• Provide administrative and operational support to the Paris team across a variety of business activities.
• Assist with ad hoc projects, data entry, reporting and document preparation.
• Coordinate with internal departments and external service providers and contribute to effective communication and collaboration within the office.

What We Look For

• Previous experience in an administrative, office support, hospitality, customer service or assistant role is desirable.
• Experience in a professional or international environment would be an advantage.
• High school diploma or equivalent; further administrative or business studies are a plus.
• Fluency in French and English required; German language skills are a plus.
• Strong organizational and communication skills, with attention to detail and the ability to manage multiple tasks effectively.
• Service-oriented, proactive, reliable and adaptable, with a professional and positive attitude.
• Comfortable working independently as well as collaboratively within a team.
• Good knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)

Das machen wir aanders!

Aabwechslungsreiche Aufgaben

Bei uns kannst du deine Expertise einbringen, Themen voranbringen und Neues gestalten. Wir haben eine Kultur, in der sich alle aktiv einbringen und Einfluss nehmen können.

Aaußergewöhnliche Weiterentwicklung

Wir fördern jede Person gleichermaßen, deshalb unterstützen wir dich mit individuellen Entwicklungsmöglichkeiten und Lernwegen. Damit du bestehende Kompetenzen ausbauen und neue zukunftsweisende Fähigkeiten aufbauen kannst.

Aausgeglichene Work-Life Balance

Mit mobilem Arbeiten und flexiblen Arbeitszeitmodellen hast du die Möglichkeit, deine Arbeit individuell zu gestalten. So lassen sich Arbeit, Familie und die persönliche Lebenssituation bestmöglich unter einen Hut bringen.

Aausgezeichnete Benefits

Unsere Services und Benefits bieten dir einen echten Mehrwert, die uns so zu einem Top-Arbeitgeber machen. Bei uns erhältst du beispielsweise Vergünstigungen bei Kooperationspartnern oder Zuschüsse zum Nahverkehr. Ebenso sorgen wir mit einer betrieblichen Altersversorgung oder vermögenswirksamen Leistungen für deine Zukunft vor.

Aaktives Gesundheitsmanagement

Ärztliche Check-ups, Beratungsangebote, gemeinsame Sportevents, unsere beliebte Kantine oder Kaffeebar – Bei uns kannst du das nutzen, was deine Gesundheit fördert und dir guttut.