Paris Office & Events Coordinator

Aareal Bank AG; Paris; Sur place; EUR 26 000 - 36 000; Plein temps

Résumé du poste

Aareal Bank AG in Paris seeks an Office Assistant to provide administrative and operational support to the EUR-PAR Branch, ensuring a professional and welcoming environment for clients, visitors and employees.

The role covers office administration, event coordination, reception duties and logistical support, with a focus on organization, service orientation and proactive collaboration in an international setting.

Qualifications

• Previous experience in an administrative, office support, hospitality, customer service or assistant role is desirable.
• Experience in a professional or international environment would be an advantage.
• High school diploma or equivalent; further administrative or business studies are a plus.

Responsabilités

• Support the day-to-day administrative operations of the Paris office and help maintain an organized, efficient and professional working environment.
• Manage office supplies, mail, courier services, filing, document management and administrative correspondence.
• Provide administrative support to team members and assist with onboarding activities for new employees and interns.
• Welcome clients, visitors and external stakeholders in a professional and friendly manner.
• Manage meeting room bookings and prepare meeting facilities, refreshments and catering arrangements.
• Ensure reception and common areas remain presentable and act as a point of contact for visitors and general enquiries.
• Support the planning and execution of internal and external events, client meetings and team activities.
• Coordinate logistics including venues, catering, travel arrangements, participant communication and event documentation.
• Assist with the preparation of presentations, agendas, attendee lists and meeting materials.
• Provide administrative and operational support to the Paris team across a variety of business activities.
• Assist with ad hoc projects, data entry, reporting and document preparation.
• Coordinate with internal departments and external service providers and contribute to effective communication and collaboration within the office.

Connaissances

Organizational skills

Communication skills

Multitasking

French & English fluency

German language appreciated

Formation

High school diploma

Administrative/business studies desired

Outils

Microsoft Office

Description du poste

Aareal Bank AG in Paris seeks an Office Assistant to provide administrative and operational support to the EUR-PAR Branch, ensuring a professional and welcoming environment for clients, visitors and employees.

The role covers office administration, event coordination, reception duties and logistical support, with a focus on organization, service orientation and proactive collaboration in an international setting.