Administrative & Operations Coordinator (Paris)

Sopra Steria; Saint-Germain-en-Laye; On-site; EUR 32,000 - 42,000; Full time

Job summary

CS GROUP in Paris is seeking a dedicated Administrative and Operational Support specialist to assist financial, accounting, engineering, and management activities while contributing to PMO and ICT initiatives. This role emphasizes meticulous organization, cross-functional collaboration, and effective communication within a dynamic, security-conscious environment.

You will coordinate meetings, manage calendars, provide Welcome Office and staff services, and support travel and staff relocation.

Qualifications

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Responsibilities

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
• Coordinate travel-related administrative activities and associated documentation.

Skills

Coordination

Stakeholder management

Document management

Records management

Multitasking

Communication

Digital collaboration tools

Attention to detail

Cross-functional collaboration

English fluency

French advantageous

Tools

Office suite

Job description

CS GROUP in Paris is seeking a dedicated Administrative and Operational Support specialist to assist financial, accounting, engineering, and management activities while contributing to PMO and ICT initiatives. This role emphasizes meticulous organization, cross-functional collaboration, and effective communication within a dynamic, security-conscious environment.

You will coordinate meetings, manage calendars, provide Welcome Office and staff services, and support travel and staff relocation.