Hybrid Office & Operations Manager

XTB online investing; Paris; Hybride; EUR 45 000 - 65 000; Plein temps

Résumé du poste

XTB, an international FinTech, is seeking an Office Manager in Paris to support the well-being and efficiency of the teams, ensuring a positive and organized work environment. You will handle accounting, IT equipment setup, office operations, executive support, purchasing, internal communications, and events while collaborating with management.

The role requires 5 years of experience, top organizational skills, fluent French and professional English, and a proactive, confidential approach in a

Qualifications

• 5 years of experience in a similar position.
• Very good organizational skills.
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment.
• Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects.
• Languages: Native-level French and professional English.
• Ability to negotiate.
• Financial and accounting knowledge.
• IT knowledge.
• Natural curiosity (hardware configuration).
• Ability to work in project mode.
• Natural confidentiality.

Responsabilités

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Connaissances

Office management

Organizational skills

Multi-project management

Proactive, creative

Negotiation

Confidentiality

French (native)

English (professional)

Description du poste

XTB, an international FinTech, is seeking an Office Manager in Paris to support the well-being and efficiency of the teams, ensuring a positive and organized work environment. You will handle accounting, IT equipment setup, office operations, executive support, purchasing, internal communications, and events while collaborating with management.

The role requires 5 years of experience, top organizational skills, fluent French and professional English, and a proactive, confidential approach in a