Office Manager

XTB online investing; Paris; Hybride; EUR 45 000 - 65 000; Plein temps

Résumé du poste

XTB, an international FinTech, is seeking an Office Manager in Paris to support the well-being and efficiency of the teams, ensuring a positive and organized work environment. You will handle accounting, IT equipment setup, office operations, executive support, purchasing, internal communications, and events while collaborating with management.

The role requires 5 years of experience, top organizational skills, fluent French and professional English, and a proactive, confidential approach in a

Qualifications

• 5 years of experience in a similar position.
• Very good organizational skills.
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment.
• Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects.
• Languages: Native-level French and professional English.
• Ability to negotiate.
• Financial and accounting knowledge.
• IT knowledge.
• Natural curiosity (hardware configuration).
• Ability to work in project mode.
• Natural confidentiality.

Responsabilités

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Connaissances

Office management

Organizational skills

Multi-project management

Proactive, creative

Negotiation

Confidentiality

French (native)

English (professional)

Description du poste

XTB is an international FinTech company specializing in online investment in financial instruments such as stocks, ETFs, and CFDs. Present in France since 2010, XTB supports the development of individual investors by offering innovative financial solutions, intuitive technology, and high-quality educational content. With over 2 million clients worldwide and a presence in more than 15 countries, we combine the strength of an international organization with a strong focus on local markets.

As an Office Manager, you will contribute to the well-being and efficiency of our teams by creating a positive and well-organized work environment that supports the daily activities of XTB France teams. Through a wide range of responsibilities, you will contribute to the smooth running of the office and an excellent employee experience.

Responsibilities

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Requirements

• 5 years of experience in a similar position
• Very good organizational skills
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment
• Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects
• Languages: Native-level French and professional English
• Ability to negotiate
• Financial and accounting knowledge
• IT knowledge
• Natural curiosity (hardware configuration)
• Ability to work in project mode
• Natural confidentiality.

Additional information

• Weekly work : 37h30 per week
• Remote work: 1 day per week
• A key role in a rapidly growing company with a strong international presence