Executive Assistant to the Vice President

Warwick Hotels; Paris; Ibrido; EUR 60.000 - 85.000; Tempo pieno

Vantaggi offerti da questo lavoro

13th-month bonus

Profit-sharing

35 h/week

Public transport pass

Health insurance 75%

Descrizione del lavoro

Warwick Hotels & Resorts is seeking an Executive Assistant to support the Vice President, Director of Development EMEA, and Special Assistant to the President in Paris. The role focuses on calendar management, meeting coordination, document handling, and liaison with hotel teams across the region.

Fluency in French and English, with at least 5 years supporting C-suite executives, is required. The position offers a 35-hour work week, 13th-month salary, and profit-sharing, with health insurance

Competenze

• Minimum of 5 years of professional experience supporting C-suite executives or senior leadership in an international group.
• Strong written and spoken English and French.
• High level of organizational skills, rigor, autonomy and proactive foresight.

Mansioni

• Calendar and priority management for the VP and senior leadership.
• Organize meetings, prepare background files, and track follow-up actions.

Conoscenze

Calendar management

Executive support

Multi-language communication

Discretion

Project coordination

Strumenti

MS Office

Google Workspace

Descrizione del lavoro

# Executive Assistant to the Vice President## Paris, Europe---13/10/2026##### Job OverviewAs part of our operations at Warwick Hotels & Resorts, we are seeking an Executive Assistant to support the Vice President, Director of Development EMEA and Special Assistant to the President, in the day-to-day management of executive activities.As a key liaison for Senior Management, you will play a central role in administrative organization, communication coordination, and project tracking, liaising closely with operational hotel teams.##### Key Responsibilities* Calendar & Priority Management: Manage and optimize executive schedules, appointments, and daily priorities.* Meeting Organization: Organize and coordinate meetings, prepare background files/materials, and ensure follow-up on key decisions and action items.* Administrative Tracking: Oversee the administrative tracking of contracts, documents, and ongoing files.* Cross-Departmental Liaison: Facilitate smooth communication and coordination between Senior Leadership and operational hotel teams.* Document & Presentation Preparation: Draft, review, and format correspondence, meeting minutes, presentations, and professional documents in both French and English.* Timeline & Deadline Management: Monitor deadlines and ensure the completion of administrative action items.* Stakeholder Management: Handle communications with various internal and external stakeholders within an international business environment.* Project Support: Provide administrative and organizational support for cross-functional management projects.##### Candidate Profile* Experience: Minimum of 5 years of professional experience in a similar role, ideally supporting C-suite executives or senior leadership within an international group.* Languages: Native-level fluency or full professional proficiency in both written and spoken French and English.* Technical Skills: Advanced proficiency in MS Office / Google Workspace and strong expertise in administrative management workflows.* Key Attributes: High degree of rigor, strong organizational skills, autonomy, and proactive foresight (ability to anticipate needs).* Interpersonal Skills: Outstanding written and verbal communication abilities.* Soft Skills: Absolute discretion, strict confidentiality, and proven ability to manage competing priorities under pressure.* Experience in the hospitality industry or an international corporate setting is a strong plus.##### Position & Benefits* Location: Paris (8th arrondissement)* Compensation: 13th-month salary bonus* Profit-Sharing: Profit-sharing schemes (Participation et Intéressement)* Working Hours: 35 hours per week (annualized) with 11 guaranteed paid public holidays* Transit Pass: 100% employer contribution to public transportation passes* Health Insurance: 75% employer contribution to company health insurance (Mutuelle)* Perks: On-site staff restaurant & complimentary nights at Warwick Hotels & Resorts properties worldwide