Executive Assistant (M/F) - SVP Compliance & VP Performance & Cost Efficiency

CMA CGM; Marseille; On-site; EUR 50,000 - 70,000; Full time

Job summary

CMA CGM is seeking an experienced Executive Assistant to support the VP Compliance and the VP Performance & Cost Efficiency in a fast-paced, international environment. You will coordinate daily activities, manage complex calendars, arrange travel, and act as a key liaison with internal and external stakeholders.

The role requires discretion, strong MS Office skills, and at least 5 years of prior experience in a multinational setting. Fluent English is essential.

Qualifications

• Bachelor's degree or equivalent higher education qualification.
• Fluent English, both written and spoken.
• Advanced proficiency in Microsoft Office Suite.
• At least 5 years of successful experience in a similar position, preferably within an international and multicultural environment.

Responsibilities

• Manage complex calendars, meetings and appointments for both Vice Presidents.
• Organize business trips, conferences, workshops and leadership meetings.
• Act as the primary point of contact between the executives and internal and external stakeholders.
• Prepare, review and format presentations, reports, correspondence and other business documents.
• Attend meetings when required and prepare meeting minutes and executive summaries.
• Handle sensitive and confidential information with the highest level of professionalism.
• Support the administrative management of both departments.
• Manage purchase orders, including creation, monitoring and reconciliation.
• Review and pre-validate invoices related to consultants, external service providers and statutory auditors.
• Coordinate engagement letters and related administrative follow-up.
• Monitor and follow up on funding requests from agencies and subsidiaries.
• Support the tracking and coordination of various financial and governance processes.

Skills

Organizational skills

Discretion

Stakeholder management

Communication skills

Fluent English

Education

Bachelor's degree

Tools

Microsoft Office

Job description

As Executive Assistant to the VP Compliance and the VP Performance & Cost Efficiency, you will play a key role in supporting two strategic functions within the Group. Acting as a trusted business partner, you will ensure the smooth coordination of daily activities, facilitate communication with internal and external stakeholders, and contribute to the efficiency of both departments.

This position requires a highly organized, proactive and discreet professional who thrives in a fast-paced international environment.

KEY RESPONSIBILITIES Executive Support

Job description:

ABOUT THE ROLE

As Executive Assistant to the VP Compliance and the VP Performance & Cost Efficiency, you will play a key role in supporting two strategic functions within the Group. Acting as a trusted business partner, you will ensure the smooth coordination of daily activities, facilitate communication with internal and external stakeholders, and contribute to the efficiency of both departments.

This position requires a highly organized, proactive and discreet professional who thrives in a fast-paced international environment.

Executive Support

• Manage complex calendars, meetings and appointments for both Vice Presidents.
• Organize business trips, conferences, workshops and leadership meetings.
• Act as the primary point of contact between the executives and internal and external stakeholders.
• Prepare, review and format presentations, reports, correspondence and other business documents.
• Attend meetings when required and prepare meeting minutes and executive summaries.
• Handle sensitive and confidential information with the highest level of professionalism.

Administrative & Financial Coordination

• Support the administrative management of both departments.
• Manage purchase orders, including creation, monitoring and reconciliation.
• Review and pre-validate invoices related to consultants, external service providers and statutory auditors.
• Coordinate engagement letters and related administrative follow-up.
• Monitor and follow up on funding requests from agencies and subsidiaries.
• Support the tracking and coordination of various financial and governance processes.

Reporting & Communication Support

• Contribute to the preparation of reports, presentations and corporate documentation in both French and English.
• Ensure the quality, accuracy and timely distribution of information and documentation.
• Support internal communication and reporting activities across both functions.

Profile

• Bachelor's degree or equivalent higher education qualification
• Fluent English, both written and spoken
• Advanced proficiency in Microsoft Office Suite
• At least 5 years of successful experience in a similar position, preferably within an international and multicultural environment

SKILLS & COMPETENCIES

• Strong organizational and prioritization skills, with excellent attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Ability to manage multiple priorities and stakeholders simultaneously in a fast-paced environment
• Strong interpersonal and communication abilities
• High level of discretion and confidentiality
• Proactive mindset and solution-oriented approach
• Team spirit and customer service orientation