Executive Assistant to CTO & Tech Leadership

Wellington Management; France; Hybrid; EUR 54,000 - 99,000; Full time

Benefits offered by this job

Retirement plan

Health and wellbeing

Dental

Vision

Pharmacy coverage

Health savings account

Flexible spending accounts

Commuter program

Life and disability insurance

Adoption assistance

Tuition/CFA reimbursement

Paid time off

Job summary

Wellington Management is seeking an Executive Assistant to support the Chief Technology Officer and the technology leadership team. The role requires discretion, superior organizational skills, and the ability to manage complex calendars across time zones in a fast-paced environment.

The EA will coordinate internal and external meetings, arrange domestic and international travel, prepare expense reports, and serve as a trusted point of contact for stakeholders.

Qualifications

• 5-10 years of experience as an Executive Assistant or senior administrative professional supporting senior leaders in complex organizations.
• Comfort supporting leaders in fast-paced, matrixed environments; familiarity with agile/product delivery is a plus.
• Strong critical thinking and problem solving; ability to anticipate needs and act independently.
• High emotional intelligence with flexibility under shifting priorities and ambiguity.
• Advanced proficiency in Microsoft Office; openness to AI-enabled tools to improve efficiency.

Responsibilities

• Proactively managing complex calendars across multiple time zones and prioritizing conflicts.
• Coordinate logistics for internal and external meetings (in-person, hybrid, virtual); prepare materials.

Skills

Executive support

Calendar management

Discretion

Microsoft Office

Communication skills

Organization skills

Adaptability

Team collaboration

Job description

Wellington Management is seeking an Executive Assistant to support the Chief Technology Officer and the technology leadership team. The role requires discretion, superior organizational skills, and the ability to manage complex calendars across time zones in a fast-paced environment.

The EA will coordinate internal and external meetings, arrange domestic and international travel, prepare expense reports, and serve as a trusted point of contact for stakeholders.