Executive Assistant & Operations Coordinator

Jobtailor; Saint-Ouen-sur-Seine; On-site; EUR 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking an experienced executive assistant to support the director with calendar management, meeting planning and reporting. You will coordinate internal and external communications, prepare documents and ensure smooth information flow across departments.

This role requires discretion, strong organizational skills and the ability to work independently. You will also participate in budget monitoring and assist with dashboards and onboarding of new staff.

Qualifications

• Strong professional experience in secretarial/administrative roles.
• Ability to work independently.
• Attention to detail.
• Discretion.
• Proficiency in administrative procedures.
• Ability to produce high-quality reporting.

Responsibilities

• Manage the director's calendar and schedule appointments.
• Plan and prepare internal and external meetings.
• Draft meeting minutes and notes.
• Serve as the liaison with internal and external contacts.
• Handle telephone reception and manage incoming emails.
• Draft and format administrative documents.
• Maintain databases and tracking files.
• Organize meetings, travel and events for the management team.
• Contribute to the design and updating of dashboards.
• Ensure overall budget monitoring.
• Facilitate the flow of information between departments.
• Welcome and onboard new staff.

Job description

Jobtailor is seeking an experienced executive assistant to support the director with calendar management, meeting planning and reporting. You will coordinate internal and external communications, prepare documents and ensure smooth information flow across departments.

This role requires discretion, strong organizational skills and the ability to work independently. You will also participate in budget monitoring and assist with dashboards and onboarding of new staff.