Executive Assistant

The Exploration Company; Tramoyes; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Relocation assistance

Visa sponsorship where applicable

Background check process

Job summary

The Exploration Company is seeking a highly organized Team Executive Assistant to support multiple senior leaders in a fast-paced, mission-driven environment.

You will coordinate calendars, travel, and cross-functional communications, ensuring operations run smoothly and executives stay focused on strategic goals. A proactive, discreet, and collaborative mindset is essential for success.

Qualifications

• Experience supporting multiple senior leaders in a fast-paced environment.
• Strong communication skills across all levels of the organization.
• Outstanding organizational skills with ability to manage competing priorities.
• Proficiency with AI tools and building first agents.
• High level of discretion and professionalism handling sensitive information.

Responsibilities

• Manage complex calendars for multiple executives and align with business priorities.
• Coordinate domestic and international travel in dynamic environments.
• Anticipate needs, proactively solve problems, and reduce day-to-day friction.
• Coordinate internal and external communications as a central point of contact.
• Screen requests and prioritize time for high-impact activities.
• Support cross-functional collaboration by coordinating meetings and deliverables.

Skills

Executive support

Calendar management

Travel planning

Cross-functional collaboration

Discretion

AI tools

MS Office

Tools

Collaboration tools

AI tooling

Job description

Here at The Exploration Company, we are building spacecrafts for humanity. We are looking for a highly organized, proactive, and adaptable Team Executive Assistant to support a number of senior leaders in a fast-paced, mission-driven environment.

In this role, you will be at the heart of the organisation, enabling our leadership team to operate effectively and focus on delivering ambitious goals. You will act as a trusted partner, ensuring seamless coordination, clear communication, and operational excellence across teams.

Key Responsibilities

• Manage complex and ever-evolving calendars for multiple executives, ensuring priorities are aligned with business needs
• Coordinate domestic and international travel, often in dynamic and time-sensitive environments
• Anticipate needs, solve problems proactively, and remove friction from day-to-day operations
• Act as a central point of coordination for internal and external communications
• Screen and prioritise requests for time, ensuring focus on high-impact activities
• Support cross-functional collaboration by coordinating meetings, follow-ups, and key deliverables
• Handle sensitive and confidential information with the highest level of discretion Conduct research and provide briefings or materials to support decision-making

What We're Looking For

• Experience supporting multiple senior leaders or executives in a fast-paced, high-growth environment
• Strong communication skills, with the ability to engage effectively across all levels of the organisation
• Exceptional organisational skills and the ability to manage competing priorities with precision
• Proficiency with AI tools and building first agents
• A proactive, solution-oriented mindset with a strong sense of ownership
• High attention to detail and the ability to operate with autonomy
• Comfortable with ambiguity and able to adapt quickly as priorities evolve
• Proficiency with Microsoft Office and collaboration tools
• Absolute discretion and professionalism when handling sensitive information
• A positive, team-first attitude and a genuine drive to support others

Why you should join us!

• We're Agile - we make decisions fast whilst keeping our goals and systems in mind
• We're Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them
• We have a lot of Fun - we refuel our energy knowing we are democratising space. It's a wonderful and rare opportunity, are YOU up for the challenge?

The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.

All offers are contingent upon the successful completion of a background check, which will be subject to the country, role, and project you applied for. By submitting your application, you acknowledge and agree that any offer of employment may be conditional upon successful condition of this check. The Exploration Company partners with Zinc Work Limited located in the UK (Zinc), a third-party provider, to ensure this process as efficient and transparent as possible.

If applicable, you will receive an email from Zinc upon acceptance of your offer with a link to a secure portal where you can provide the required information to Zinc.