Executive Associate to the CEO — AI Startup

H Company; Paris; Hybrid; EUR 60,000 - 90,000; Full time

Job summary

H is hiring an Executive Assistant to support the CEO in Paris or London. This hands-on operator role will prep key meetings, manage relationships, and coordinate trips and events across Europe and the US.

You’ll be the backbone ensuring stories are followed up, decisions are captured, and priorities progress across teams. You will work closely with the CEO and Executive Assistant to ensure seamless logistics, proactive communication, and timely follow-ups.

Qualifications

• Technical Skills
• Soft Skills
• Bonus Skills

Responsibilities

• Our CEO’s agenda: Prepare key meetings with context, bios, goals and talking points. Capture decisions and actions, and chase them until they’re done.
• Relationships: Keep the CEO’s relationship tracker (investors, customers, partners, press) accurate. Every email, LinkedIn message and invitation gets a timely response, a named owner, or a polite decline.
• Trips and events: Plan high-value schedules for trips and conferences, for example 6 to 8 qualified meetings in a city. Work with GTM leads to source the meetings and with the EA to get them into the CEO’s diary.
• Memos and materials: Draft memos, briefs, all-hands slides and presentations that need little editing.
• Visibility across teams: Gather updates from across the company, track how key priorities are progressing, and raise risks early with a proposed fix.
• Ad hoc projects: Take on strategic projects as they come up and see them through to the end.

Job description

H is hiring an Executive Assistant to support the CEO in Paris or London. This hands-on operator role will prep key meetings, manage relationships, and coordinate trips and events across Europe and the US.

You’ll be the backbone ensuring stories are followed up, decisions are captured, and priorities progress across teams. You will work closely with the CEO and Executive Assistant to ensure seamless logistics, proactive communication, and timely follow-ups.