Intership : Executive Assistant (H/F)

Pernod-Ricard; Paris; On-site; EUR 10,000 - 13,000; Part time

Job summary

Pernod-Ricard is seeking a highly organized Executive Assistant Intern to support the VP Marketing Prestige. You will assist with invoice management, expense reports, event logistics, data maintenance, and supply room compliance.

The role includes onboarding support and cross-functional collaboration in a fast-paced environment. Fluency in French and English, strong organizational skills, and proficiency in Microsoft Office are essential.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Fluent in French and English.

Responsibilities

• Finance & Administration: support invoice management (POs, tracking, follow-up).
• Assist with expense reports (T&E).
• Events & Logistics: organize internal meetings and team events; coordinate catering and rooms.
• Support shipping and receiving event materials as needed.
• Data Management: update internal databases; ensure data accuracy.
• Support onboarding and invoicing; improve administrative processes.
• Supply Room Management & Compliance: maintain organized, secure supply rooms; track access.
• Ensure supplies are stored properly and inventories are tracked.
• General Administrative Support: provide day-to-day EA assistance; coordinate cross-functional requests.

Skills

Strong organizational skills

Attention to detail

Multitasking

Excellent communication

Interpersonal skills

Fluent in French & English

Tools

Microsoft Office (Excel, PowerPoint, Outlook, Teams)

Job description

We are looking for a highly organized, proactive and detail-oriented Executive Assistant Intern to support the Executive Assistant of the VP Marketing Prestige.

Finance & Administration

Support the invoice management process (Purchase Orders, invoice tracking and follow-up with internal stakeholders and suppliers).

Assist with the preparation and follow-up of expense reports (T&E).

Events & Logistics

Support the logistical organization of internal meetings, workshops and team events.

Coordinate catering, meeting rooms, materials and supplier deliveries.

Assist with shipping and receiving event materials when required.

Data Management

Update and maintain internal databases , e nsure information remains accurate, complete and up to date (organization chart, email diffusion lists…)

Support continuous improvement of administrative processes and documentation (onboarding, i nvoicing…)

Supply Room Management & Compliance

Help maintain the organization and security of the team's supply rooms.

E nsure supplies are properly stored with the help of the other interns

Help to t rack access, organize inventories and contribute to maintaining a safe, tidy and compliant environment.

General Administrative Support

Provide day-to-day administrative support to the Executive Assistant.

Help coordinate cross-functional requests.

Support onboarding activities and other ad hoc projects when required.

Strong organizational skills with excellent attention to detail.

Comfortable managing multiple priorities in a fast-paced environment.

Proactive, reliable and eager to learn.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office (Excel, PowerPoint, Outlook and Teams).

Fluent in French & English