Agency Assistant

Jobtailor; Périgny; Sur place; EUR 29 000 - 38 000; Plein temps

Résumé du poste

Jobtailor in Nouvelle-Aquitaine seeks a proactive administrative assistant to handle front-desk duties, mail, and office supplies. You will manage personnel files, schedule machinery and drivers, prepare quotes, and handle invoicing while ensuring accuracy and deadlines.

Strong communication and organizational skills are essential, with experience in management software and IT systems. The role requires a detail-oriented mindset and the ability to adapt to changing priorities in a dynamic

Qualifications

• Excellent verbal and written communication skills.
• Knowledge of common management software and IT systems.
• Strong organizational skills, accuracy and attention to detail.
• Problem-solving ability and operational flexibility.
• Ability to meet deadlines and manage priorities.

Responsabilités

• Provide front-desk reception and handle incoming phone calls.
• Manage incoming and outgoing mail.
• Place orders for office supplies.
• Maintain and update administrative personnel files.
• Forward drivers' daily and workshop reports.
• Manage follow-up of medical examinations.
• Track paid leave and RTT (compensatory time off).
• Manage expense reports.
• Handle customer orders.
• Schedule machinery and drivers' work.
• Locate required machinery based on operational needs.
• Prepare quotes and estimates.
• Handle pre-billing and invoicing.
• Manage credit notes.
• Manage customer disputes in collaboration with the agency manager.

Connaissances

Front-Desk Reception

Customer Order Management

Expense Report Management

Organizational Skills

Communication Skills

Outils

Management Software

IT Systems

Description du poste

• Provide front-desk reception and handle incoming phone calls
• Manage incoming and outgoing mail
• Place orders for office supplies
• Maintain and update administrative personnel files
• Forward drivers' daily and workshop reports
• Manage follow-up of medical examinations
• Track paid leave and RTT (compensatory time off)
• Manage expense reports
• Handle customer orders
• Schedule machinery and drivers' work
• Locate required machinery based on operational needs
• Prepare quotes and estimates
• Handle pre-billing and invoicing
• Manage credit notes
• Manage customer disputes in collaboration with the agency manager

Requirements

• Excellent verbal and written communication skills
• Knowledge of common management software and IT systems
• Strong organizational skills, accuracy and attention to detail
• Problem-solving ability and operational flexibility
• Ability to meet deadlines and manage priorities

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing administrative tasks such as scheduling, invoicing, and customer order handling. Proficient in communication and problem-solving to effectively address customer disputes and operational needs.

Highest-signal resume keywords

• Front-Desk Reception
• Customer Order Management
• Expense Report Management
• Organizational Skills
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Administrative File Management
• Invoicing
• Quote Preparation
• Mail Management
• Order Placement

Soft Skills

• Problem-Solving Ability
• Attention to Detail
• Operational Flexibility
• Deadline Management

Industry Keywords

• Customer Disputes
• Medical Examinations
• Compensatory Time Off
• Machinery Scheduling

Tools & Technologies

• Management Software
• IT Systems