Workplace Operations Associate

Jobtailor; Paris; Sur place; EUR 36 000 - 52 000; Plein temps

Résumé du poste

Jobtailor is seeking an Office Manager to run the office, coordinate vendors, and oversee workplace services in a fast-moving, international environment. You will manage access control, visitor registrations, events, onboarding for new hires, and ensure a welcoming, hybrid-ready workplace.

This role requires English and French fluency, strong organizational skills, and a hands-on hospitality mindset. As part of a collaborative team, you will partner with People, IT, Finance, and Legal to keep

Qualifications

• 2+ years in office management, hospitality, workplace experience, or events.
• Fluent in English and French (written and spoken).
• Organized, proactive, and people-oriented with strong communication.
• Able to juggle multiple priorities in an international environment.
• Hands-on attitude with a hospitality mindset and attention to detail.

Responsabilités

• Run the office and manage daily operations to ensure a smooth workplace.
• Handle vendors, maintenance, supplies, and workplace services.
• Manage access control, visitor registrations, and logistics.
• Track budget, process invoices, and keep the admin side tight.
• Ensure Health & Safety and Physical Security standards are met.
• Support on-site client and partner events, and leadership meetings.
• Create a great employee experience and be first point of contact.
• Keep the office welcoming, organized, and hybrid-ready.
• Own onboarding for new hires—badges, tours, culture intro.
• Plan team events, socials, and office activations, and lead Culture Crew.

Connaissances

Office Management

Budget Tracking

Vendor Management

Event Planning

Onboarding Experience

Outils

Google Workspace

Slack

Jira

Confluence

AI tools

Description du poste

Overview

• Run the office
• Handle vendors, maintenance, supplies, and workplace services
• Manage access control, visitor registrations, and logistics
• Track budget, process invoices, and keep the admin side tight
• Ensure Health & Safety and Physical Security standards are met
• Support on-site client and partner events, and leadership meetings
• Create a great experience for employees
• Be the first point of contact for employees, visitors, and executive guests
• Keep the office welcoming, organized, and hybrid-ready
• Own the onboarding experience for new hires — badges, tours, culture intro
• Manage internal office communications and act on feedback to continuously improve
• Plan and run team events, socials, and office activations
• Lead local Culture Crew programs and support broader engagement initiatives
• Gather employee and leadership feedback through surveys and informal conversations
• Partner with People, IT, Finance, Legal, Marketing, EAs, and Chiefs of Staff
• Contribute to global workplace projects across EMEA, APAC, and North America
• Share what\'s working locally to raise the bar across all offices

Requirements

• 2+ years in office management, hospitality, workplace experience, or events
• Fluent in English and French (written and spoken)
• Organized, proactive, and genuinely people-oriented
• Comfortable juggling multiple priorities in a fast-moving international environment
• Strong communicator with solid attention to detail
• Hands-on attitude and a hospitality mindset
• Comfortable with Google Workspace and Slack; familiarity with Jira, Confluence, or AI tools is a plus

ATS Optimization Keywords

Below are skills and terms extracted directly from this job posting to improve Applicant Tracking System (ATS) visibility. This unique feature helps candidates tailor their applications more effectively — a feature exclusive to JobTailor job listings.

Hard Skills

• Office Management
• Budget Tracking
• Vendor Management
• Event Planning
• Onboarding Experience

Soft Skills

• Organized
• Proactive
• People-Oriented
• Attention To Detail
• Hands-On Attitude