Office Manager

Jobtailor; Paris; Sur place; EUR 36 000 - 54 000; Plein temps

Résumé du poste

Jobtailor in Paris, France is seeking an experienced Office Manager to oversee daily operations, vendor relationships, and office initiatives.

You will coordinate space planning, layout redesigns, procurement of supplies, budget tracking, and event coordination to keep the workplace productive and welcoming.

The role requires a hands-on, autonomous professional with strong English communication, multitasking ability, and a startup mindset.

Qualifications

• 2–3 years of experience as an Office Manager, preferably within the Tech industry.
• Proficiency with Google Workspace (G-Suite).
• Business fluency in English (written and spoken).
• Autonomous, proactive, hands-on.
• Rigorous, organized, with multitasking ability.
• Agile, versatile, startup environment experience.
• Personable and team-oriented with collaborative skills.

Responsabilités

• Ensure smooth day-to-day operation and maintenance of the work environment.
• Oversee office layout redesigns and interior decoration.
• Supervise facility maintenance or renovation work.
• Serve as main contact for external vendors and service providers.
• Manage vendor contracts, pricing, and renewals.
• Oversee office supplies procurement.
• Assist with monitoring the Office Management budget.
• Create and track Purchase Requests and support other departments with theirs.
• Process and submit invoices to Finance.
• Prepare welcome kits, coordinate equipment distribution, and deliver a warm welcome to new hires.
• Manage equipment retrieval and exit logistics.
• Drive team engagement activities.
• Assist in organizing seminars and retreats.
• Support planning of team-building sessions and client-facing events.
• Create, manage, and publish the monthly internal newsletter.
• Community-manage local office channels and communication spaces.

Connaissances

Office Management

Google Workspace

English fluency

Multitasking

Organized

Proactive

Outils

Google Workspace (G-Suite)

Description du poste

• Ensure the smooth day-to-day operation and maintenance of the work environment.
• Oversee office layout redesigns and interior decoration.
• Supervise any facility maintenance or renovation work.
• Serve as the primary point of contact for external vendors and service providers (cleaning staff, handyman, building management, etc.).
• Manage vendor contracts, including pricing negotiations and renewals.
• Oversee office supplies procurement (coffee, tea, stationery, etc.).
• Assist with monitoring and tracking the Office Management budget.
• Create and track Purchase Requests (PRs) for Office Management and support other departments with theirs.
• Process and submit invoices to the Finance team.
• Prepare welcome kits, coordinate equipment distribution, and deliver a warm welcome to new hires.
• Manage equipment retrieval and exit logistics.
• Drive team engagement activities (after-work events, office celebrations, random lunches, etc.).
• Assist in organizing company seminars and retreats.
• Support the planning of team-building sessions and client-facing events.
• Create, manage, and publish the monthly internal newsletter.
• Community-manage local office channels and communication spaces.

Requirements

• 2–3 years of experience as an Office Manager, preferably within the Tech industry.
• Proficiency with Google Workspace (G-Suite).
• Business fluency in English (both written and spoken).
• Resourceful & Proactive: Highly autonomous with a hands-on approach.
• Rigorous & Organized: Comfortable multi-tasking and managing competing priorities.
• Agile & Versatile: Easily adaptable to unexpected challenges.
• Entrepreneurial Mindset: Enjoys a fast-paced, startup-style environment.
• Personable & Team-Oriented: Enthusiastic about collaborating with diverse teams.

Core Competencies

Demonstrates strong organizational and multitasking abilities while managing office operations, vendor relationships, and team engagement activities. Proficient in Google Workspace and capable of supporting budget tracking and procurement processes in a fast-paced environment.

Highest-signal resume keywords

• Office Management Experience
• Google Workspace Proficiency
• Vendor Contract Management
• Budget Tracking
• Team Engagement Activities

ATS Optimization Keywords

Hard Skills

• Office Supplies Procurement
• Invoice Processing
• Purchase Request Management
• Facility Maintenance Supervision
• Event Coordination

Soft Skills

• Resourceful
• Proactive
• Rigorous
• Organized
• Personable

Industry Keywords

• Tech Industry Experience
• Startup Environment
• Team-Oriented
• Communication Management
• Interior Decoration