Remote Executive Assistant to VP, Commercial ENT Intl

Pandora Jewelry; Madrid; À distance; EUR 34 000 - 52 000; Plein temps

Résumé du poste

Medtronic is seeking an Executive Assistant to support the Vice-President of Commercial ENT International in Madrid. The role involves high-level administrative tasks, calendar and travel management, and coordination of interviews and onboarding for a globally distributed team.

You will prepare reports and meeting materials, assist with strategic meeting logistics, and contribute to process improvements in a dynamic, international environment.

Qualifications

• Associates or Bachelor's degree or equivalent with 6+ years of administrative support experience.
• Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts.
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time.
• Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally.
• Experience working with confidential and trusted information.
• Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways.
• Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually.

Responsabilités

• Manage the overall Global Business Partnerships Team, including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events.
• Provide administrative support, including maintaining calendars, meeting and conference coordination, travel coordination, expense reports, preparing communications, ordering supplies, processing invoices and purchase orders, creating meeting minutes, managing agendas, tracking actions, and maintaining org charts and email distribution lists.
• Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments.
• Gather, compile, and report on information relevant to the VP's assignments, such as Organizational Health Survey analytics and training completion performance.
• Use problem-solving skills to support process improvement in systems, processes, and communications.
• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program.
• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings.
• Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings.
• Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers.

Connaissances

Organizational skills

Communication skills

Executive support experience

Travel readiness

Formation

Associates or Bachelor's degree

Outils

Microsoft Office

Teams

PowerPoint

Word

Excel

Outlook

Description du poste

Medtronic is seeking an Executive Assistant to support the Vice-President of Commercial ENT International in Madrid. The role involves high-level administrative tasks, calendar and travel management, and coordination of interviews and onboarding for a globally distributed team.

You will prepare reports and meeting materials, assist with strategic meeting logistics, and contribute to process improvements in a dynamic, international environment.