Executive Assistant to MD (Europe & Asia) — Hybrid

Ernesto Ventós; Sant Just Desvern; On-site; EUR 30,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Remote work day

Language courses

Casual spaces

Meal subsidy

Paddle tennis

Job summary

Ventós Group in Sant Just Desvern near Barcelona seeks an Executive Assistant to directly support the Europe & Asia Managing Director, coordinating daily administrative and operational tasks. You will manage calendars, meetings, travel, and prepare reports and presentations while supporting the Sales team with orders and documentation and maintaining internal databases.

The role includes using AI tools to boost efficiency and adopt new digital platforms.

Qualifications

• Minimum 2 years of experience in related functions.
• Training in international trade or related field.

Responsibilities

• Provide direct assistance to Europe & Asia Managing Director, coordinating daily administrative and operational activities.
• Coordinate schedules, meetings and travel arrangements for the MD and team.
• Prepare reports, presentations and other business materials.
• Support Sales with order entry, documentation and follow-ups for accurate processing.
• Maintain and update internal databases with order details and business information.
• Leverage AI tools such as ChatGPT to optimize processes and boost efficiency.

Skills

Multitasking

Organizational skills

Proactive mindset

Spanish

English

Tech savvy

Education

International trade training

Tools

ChatGPT

AI tools

Job description

Ventós Group in Sant Just Desvern near Barcelona seeks an Executive Assistant to directly support the Europe & Asia Managing Director, coordinating daily administrative and operational tasks. You will manage calendars, meetings, travel, and prepare reports and presentations while supporting the Sales team with orders and documentation and maintaining internal databases.

The role includes using AI tools to boost efficiency and adopt new digital platforms.