Global Executive Assistant & Office Coordinator — Madrid

Intermediate Capital Group (ICG); Madrid; On-site; EUR 40,000 - 60,000; Full time

Job summary

Intermediate Capital Group (ICG) in Madrid is seeking an Executive Assistant & Office Coordinator to support the Head of Spain and the Madrid team. This fully office-based role involves executive support, travel arranging, diary management, and day-to-day office operations in a fast-paced, international environment.

You will work closely with the Office Manager and cross-functional colleagues to ensure a welcoming, efficient office and seamless administrative coverage across EMEA as needed.

Qualifications

• Experience providing office/front-of-house support to professionals.
• Experience supporting senior executives, including diary management and travel coordination.
• Excellent bilingual communication in English and Spanish.

Responsibilities

• Greet visitors and maintain a professional reception area.
• Manage diaries and coordinate meetings across teams.
• Coordinate domestic and international travel and expense management.
• Support onboarding/offboarding and access provisioning in Spain.
• Collaborate with facilities, IT, HR and local leadership to ensure smooth operations.
• Prepare professional correspondence in English and Spanish as required.

Skills

Diary management

Travel coordination

English & Spanish

Microsoft Office

Front of house

Stakeholder engagement

Tools

Microsoft Office Suite

Job description

Intermediate Capital Group (ICG) in Madrid is seeking an Executive Assistant & Office Coordinator to support the Head of Spain and the Madrid team. This fully office-based role involves executive support, travel arranging, diary management, and day-to-day office operations in a fast-paced, international environment.

You will work closely with the Office Manager and cross-functional colleagues to ensure a welcoming, efficient office and seamless administrative coverage across EMEA as needed.