Part-Time Shop Assistant: Elevate Customer Moments

Pandora Jewelry; Madrid; À distance; EUR 34 000 - 52 000; Plein temps

Résumé du poste

Medtronic is seeking an Executive Assistant to support the Vice-President of Commercial ENT International in Madrid. The role involves high-level administrative tasks, calendar and travel management, and coordination of interviews and onboarding for a globally distributed team.

You will prepare reports and meeting materials, assist with strategic meeting logistics, and contribute to process improvements in a dynamic, international environment.

Qualifications

• Associates or Bachelor's degree or equivalent with 6+ years of administrative support experience.
• Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts.
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time.
• Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally.
• Experience working with confidential and trusted information.
• Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways.
• Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually.

Responsabilités

• Manage the overall Global Business Partnerships Team, including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events.
• Provide administrative support, including maintaining calendars, meeting and conference coordination, travel coordination, expense reports, preparing communications, ordering supplies, processing invoices and purchase orders, creating meeting minutes, managing agendas, tracking actions, and maintaining org charts and email distribution lists.
• Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments.
• Gather, compile, and report on information relevant to the VP's assignments, such as Organizational Health Survey analytics and training completion performance.
• Use problem-solving skills to support process improvement in systems, processes, and communications.
• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program.
• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings.
• Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings.
• Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers.

Connaissances

Organizational skills

Communication skills

Executive support experience

Travel readiness

Formation

Associates or Bachelor's degree

Outils

Microsoft Office

Teams

PowerPoint

Word

Excel

Outlook

Description du poste

Executive Assistant, VP Commercial ENT International

Madrid Medtronic

Remote
Madrid, Madrid, Spain
Milano, Lombardia, Italy
Athens, Attica, Greece
Lisboa, Lisboa, Portugal

Full time

R70518

**A Day in the Life**
The Ear, Nose and Throat (ENT) Operating Unit is looking for an Executive Assistant to support the Vice-President Commercial ENT International with a broad range of administrative and coordination responsibilities. We are seeking someone with strong experience in drafting communications, including announcements, invitations, Organizational Health Survey results summaries, all-employee communications, and town hall or meeting communications.
The ideal candidate will also be able to manage calendars, meetings, and travel, coordinate interviews and onboarding, prepare reports and meeting materials, support strategic meeting logistics, and contribute to process improvements in a dynamic, international environment. This role will report to the VP Commercial ENT International. Occasional travel is expected.

Responsibilities

• Manage the overall Global Business Partnerships Team, including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events
• Provide administrative support, including maintaining calendars, meeting and conference coordination, travel coordination, expense reports, preparing communications, ordering supplies, processing invoices and purchase orders, creating meeting minutes, managing agendas, tracking actions, and maintaining org charts and email distribution lists
• Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments
• Gather, compile, and report on information relevant to the VP's assignments, such as Organizational Health Survey analytics and training completion performance
• Use problem-solving skills to support process improvement in systems, processes, and communications
• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program
• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings
• Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings
• Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers

Required Knowledge and Experience

• Associates or Bachelor's degree or equivalent with 6+ years of administrative support experience
• Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
• Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
• Experience working with confidential and trusted information
• Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
• Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at .

Benefits & Compensation

**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Pay range / Rango salarial / Intervalo salarial /Fascia retributiva / Tranche de salaire / Gehaltsband / Salaribereik: Greece: 26,800.00 EUR - 40,200.00 EUR | Italy: 35,520.00 EUR - 53,280.00 EUR | Portugal: 25,600.00 EUR - 38,400.00 EUR | Spain: 34,480.00 EUR - 51,720.00 EUR

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).