Strategic Executive Assistant & Office Coordinator - Madrid

Intermediate Capital Group Espana; Madrid; On-site; EUR 38,000 - 48,000; Full time

Job summary

Intermediate Capital Group Espana seeks an Executive Assistant & Office Coordinator in Madrid to provide executive, administrative and reception support to the Madrid-based team, working closely with the Office Manager to help ensure the office runs efficiently. The role is fully office-based, Monday to Friday, 9 a.m.

to 6 p.m. with a 1-hour lunch, and requires coordinating domestic and international travel, managing calendars, and collaborating with global facilities and HR teams to support

Qualifications

• Highly organised, proactive and service-oriented professional.
• Experience supporting executives, coordinating offices and managing day-to-day operations.
• Madrid-based role reporting to Head of Spain, office-based Monday–Friday.

Responsibilities

• Greet and welcome guests and manage reception.
• Coordinate office activities and ensure a professional welcoming environment.
• Manage calendars, travel arrangements and expense management.
• Support onboarding/off onboarding and IT/hardware access with central teams.
• Liaise with facilities, IT, HR and legal to ensure compliance and office upgrades.
• Provide back-up admin support to the EMEA region as needed.

Job description

Intermediate Capital Group Espana seeks an Executive Assistant & Office Coordinator in Madrid to provide executive, administrative and reception support to the Madrid-based team, working closely with the Office Manager to help ensure the office runs efficiently. The role is fully office-based, Monday to Friday, 9 a.m.

to 6 p.m. with a 1-hour lunch, and requires coordinating domestic and international travel, managing calendars, and collaborating with global facilities and HR teams to support