Executive Assistant to the Rectorate - Hybrid (Málaga)

Planeta Corporación, Srl; Málaga; Hybrid; EUR 27,000 - 38,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional growth opportunities

Job summary

Planeta Corporación, Srl is seeking a highly organized Asistente de Dirección to support the executive team in Málaga. You will balance in-office duties with remote work, managing schedules, coordinating meetings, and handling confidential information essential to senior management.

You will collaborate with internal departments and external stakeholders, arrange travel, prepare reports and presentations, and ensure smooth operations in a dynamic, hybrid environment in Málaga.

Qualifications

• Experience as an Executive/Personal Assistant or similar high-level role.
• Excellent organizational, time management, and multitasking abilities.
• Proficient with Microsoft Office and virtual collaboration tools.
• Excellent written and verbal Spanish communication.
• Discretion with confidential information.
• Ability to work independently and meet deadlines.
• Adaptable to hybrid work in Málaga.

Responsibilities

• Manage and coordinate complex executive calendars and travel.
• Prepare agendas, minutes, and track action items.
• Screen and respond to emails and calls on executives' behalf.
• Organize filing systems for confidential documents.
• Prepare reports, presentations, and correspondence for review.
• Coordinate with internal departments and external stakeholders.
• Handle travel arrangements and basic budget tracking.
• Conduct research for executive projects.

Skills

Executive support

Calendar management

Travel coordination

Spanish proficiency

Discretion

Hybrid work

Communication

Problem solving

Email handling

Tools

Microsoft Office

Virtual collaboration tools

Job description

Planeta Corporación, Srl is seeking a highly organized Asistente de Dirección to support the executive team in Málaga. You will balance in-office duties with remote work, managing schedules, coordinating meetings, and handling confidential information essential to senior management.

You will collaborate with internal departments and external stakeholders, arrange travel, prepare reports and presentations, and ensure smooth operations in a dynamic, hybrid environment in Málaga.