Secretariado Ejecutivo Del Rectorado

Planeta Corporación, Srl; Málaga; Hybrid; EUR 27,000 - 38,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional growth opportunities

Job summary

Planeta Corporación, Srl is seeking a highly organized Asistente de Dirección to support the executive team in Málaga. You will balance in-office duties with remote work, managing schedules, coordinating meetings, and handling confidential information essential to senior management.

You will collaborate with internal departments and external stakeholders, arrange travel, prepare reports and presentations, and ensure smooth operations in a dynamic, hybrid environment in Málaga.

Qualifications

• Experience as an Executive/Personal Assistant or similar high-level role.
• Excellent organizational, time management, and multitasking abilities.
• Proficient with Microsoft Office and virtual collaboration tools.
• Excellent written and verbal Spanish communication.
• Discretion with confidential information.
• Ability to work independently and meet deadlines.
• Adaptable to hybrid work in Málaga.

Responsibilities

• Manage and coordinate complex executive calendars and travel.
• Prepare agendas, minutes, and track action items.
• Screen and respond to emails and calls on executives' behalf.
• Organize filing systems for confidential documents.
• Prepare reports, presentations, and correspondence for review.
• Coordinate with internal departments and external stakeholders.
• Handle travel arrangements and basic budget tracking.
• Conduct research for executive projects.

Skills

Executive support

Calendar management

Travel coordination

Spanish proficiency

Discretion

Hybrid work

Communication

Problem solving

Email handling

Tools

Microsoft Office

Virtual collaboration tools

Job description

Our client is searching for a highly organized and proactive Asistente de Dirección to support their executive team in Málaga. This role requires a hybrid work arrangement, blending in‑office responsibilities with the flexibility of remote work. You will be entrusted with managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of administrative tasks for senior management. The ideal candidate possesses exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs and solve problems efficiently. This is a critical role for an experienced administrative professional seeking to make a significant impact.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, take meeting minutes, and track action items.
• Screen and prioritize incoming communications (emails, calls, mail) and respond on behalf of executives when appropriate.
• Organize and maintain physical and digital filing systems for confidential documents.
• Prepare reports, presentations, and correspondence for executive review.
• Coordinate with internal departments and external stakeholders on behalf of the executives.
• Handle travel arrangements, including booking flights, accommodations, and ground transportation.
• Conduct research and gather information as needed for executive projects.
• Manage expense reports and basic budget tracking for the executive office.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high‑level administrative support role.
• Exceptional organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills in Spanish, with a professional demeanor.
• Discretion and a strong understanding of handling confidential and sensitive information.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Adaptability to a hybrid work environment, demonstrating effectiveness both remotely and in the office.
• Proactive approach to problem‑solving and anticipating executive needs.

Benefits

This position offers a competitive salary and the advantage of a hybrid work schedule, providing a balance between office‑based collaboration and remote flexibility in Málaga. Our client values employee development and offers opportunities for professional growth and training. You will work closely with senior leadership and gain valuable insights into strategic decision‑making. Join a dynamic company culture that fosters efficiency, professionalism, and employee well‑being.

Equal Opportunity Statement

At UPS, equal opportunity, fair treatment, and an inclusive workplace are extremely important to us. We are committed to a policy of fair treatment in hiring, selection, training, promotion, and compensation based on merit, experience, and other job‑related criteria. We do not discriminate against any applicant on the basis of age, race, religion, sex, disability, sexual orientation, or gender identity.

Employee Type: Seasonal (Seasonal)