Office Manager / Executive Assistant

Thorn Consulting; Marbella; On-site; EUR 24,000 - 34,000; Full time

Job summary

Thorn Consulting in Marbella is seeking an Office Manager / Executive Assistant who is highly organized and thrives in a fast-paced environment. You will be the first point of contact and play a key role in supporting daily operations.

You will manage files, contracts, and communications in English and Spanish, coordinate events and travel, assist HR matters, and help maintain office systems. The ideal candidate has 2–3 years of clerical experience and strong MS Office skills.

Qualifications

• GED or high school diploma required; associate degree preferred.
• 2–3 years of clerical or office experience.
• Proficient with Microsoft Office.
• Excellent English and Spanish written and verbal communication.
• Attention to detail and ability to adapt to shifting demands.
• Experience with data entry and handling confidential information.
• Experience with office equipment and admin tasks.

Responsibilities

• First point of contact for external communication
• Organize and maintain files, contracts, and databases confidentially
• Manage communications including emails and phone calls in English/Spanish
• Schedule appointments, meetings, and reservations
• Receive deliveries; sort and distribute mail
• Maintain and order office supplies
• Coordinate staff travel arrangements and accommodations
• Organize events
• Handle HR-related matters

Skills

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High school diploma or GED

Associate's degree in Business Administration preferred

Tools

Microsoft Office

Job description

Location: Marbella

Are you a hard-working Office Manager / Executive Assistant looking for a new challenge and an opportunity to advance your career? If you are an extremely organized worker-bee able to thrive in a fast-paced environment, we have the perfect job for you! We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving.

The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide. If you want to join our company and make a direct impact on the overall health and happiness of our employees, we’d love to hear from you!

Responsibilities:

• First point of contact for external communication
• Organize and maintain files, contracts, and databases in a confidential manner
• Manage communication including emails and phone calls English/Spanish
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Coordinate staff travel arrangements including transportation and accommodations
• Organize Events
• Handling HR related matters

Qualifications:

• High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred
• 2-3 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills English/Spanish
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment