Executive Assistant to CEO — Remote/Hybrid in Spain

Maisa AI; Comunidad Valenciana; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

Maisa AI is seeking an exceptional Executive Assistant to work at the heart of our leadership team in Spain. You will support the CEO and senior leadership, coordinating complex calendars, travel, and communications across time zones.

We value highly organized, proactive individuals who can manage ambiguity with discretion and integrity, while contributing to culture initiatives and strategic projects. Remote-friendly with Valencia hub presence and occasional visits as needed.

Qualifications

• 5+ years supporting founders, CEOs, or C-level executives in fast-paced environments
• Strong written and verbal communication in English and Spanish
• Highly organized, proactive and anticipatory
• Strong prioritisation and time-management skills
• Discretion when handling sensitive information

Responsibilities

• Act as right-hand support to the CEO and coordinate with the executive leadership
• Manage complex, multi-time-zone calendars, priorities and high-volume inboxes
• Coordinate domestic and international travel, visas, flights, hotels and transport
• Prepare briefing notes, board materials, presentations, agendas and follow-ups
• Serve as a trusted point of contact for internal and external stakeholders
• Support high-impact operational and strategic projects for the executive team
• Assist in employer branding and culture events, offsites and milestone celebrations

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Bilingual English/Spanish

Discretion & professionalism

Job description

Maisa AI is seeking an exceptional Executive Assistant to work at the heart of our leadership team in Spain. You will support the CEO and senior leadership, coordinating complex calendars, travel, and communications across time zones.

We value highly organized, proactive individuals who can manage ambiguity with discretion and integrity, while contributing to culture initiatives and strategic projects. Remote-friendly with Valencia hub presence and occasional visits as needed.