Executive Assistant to Partners | Global Travel & Exec Support

DTCP; Valencia; Hybrid; EUR 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid work option (1 day home office)

Office snacks and beverages

Bean-to-cup coffee

Evening/late-shift meals via Uber Eats

After-hours ride home via Free Now

Job summary

DTCP in Valencia is seeking an Executive or Team Assistant to provide proactive, highly organized support to Partners and Managing Directors across Europe. This role requires managing complex calendars, coordinating international travel, handling confidential information, and delivering high-quality administrative services in a fast-paced environment.

You will work as part of a collaborative Assistant team, covering multiple offices, and contribute to firm-wide initiatives while maintaining

Qualifications

• 3-5+ years of experience as an Executive Assistant, Personal Assistant, or in a comparable executive support role.
• Excellent time management and attention to detail.
• Proven ability to manage complex calendars across multiple time zones.
• Strong interpersonal and communication skills at all seniority levels.
• Experience screenings emails, calls, and drafting routine confirmations.
• Discretion with confidential information is essential.
• Proactive and solution-oriented under pressure.
• Business-fluent English; German is an advantage.

Responsibilities

• Manage complex executive calendars across multiple time zones and resolve conflicts.
• Screen and prioritize emails, calls, and draft routine confirmations and scheduling requests.
• Coordinate international travel including flights, accommodation, visas, and itineraries.
• Process expense reports, time tracking, invoices, and procurement for executive activities.
• Prepare reports, presentations, and other meeting materials as required.
• Coordinate internal and external meetings and events including room bookings and catering.
• Maintain confidentiality and act as liaison with executives and stakeholders.
• Track follow-ups and deadlines from meetings to ensure timely execution.
• Collaborate with other Executive Assistants for coverage and cross-office support.
• Contribute to firm-wide initiatives and special projects.

Skills

Executive support

Calendar management

Travel coordination

Email management

Expense processing

Report & presentation prep

Confidentiality

Stakeholder management

English fluency

Microsoft 365

Zoom

German language (advantage)

Education

Bachelor’s degree preferred

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Zoom

Job description

DTCP in Valencia is seeking an Executive or Team Assistant to provide proactive, highly organized support to Partners and Managing Directors across Europe. This role requires managing complex calendars, coordinating international travel, handling confidential information, and delivering high-quality administrative services in a fast-paced environment.

You will work as part of a collaborative Assistant team, covering multiple offices, and contribute to firm-wide initiatives while maintaining