Executive Assistant

Maisa AI; Comunidad Valenciana; Hybride; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Maisa AI is seeking an exceptional Executive Assistant to work at the heart of our leadership team in Spain. You will support the CEO and senior leadership, coordinating complex calendars, travel, and communications across time zones.

We value highly organized, proactive individuals who can manage ambiguity with discretion and integrity, while contributing to culture initiatives and strategic projects. Remote-friendly with Valencia hub presence and occasional visits as needed.

Qualifications

• 5+ years supporting founders, CEOs, or C-level executives in fast-paced environments
• Strong written and verbal communication in English and Spanish
• Highly organized, proactive and anticipatory
• Strong prioritisation and time-management skills
• Discretion when handling sensitive information

Responsabilités

• Act as right-hand support to the CEO and coordinate with the executive leadership
• Manage complex, multi-time-zone calendars, priorities and high-volume inboxes
• Coordinate domestic and international travel, visas, flights, hotels and transport
• Prepare briefing notes, board materials, presentations, agendas and follow-ups
• Serve as a trusted point of contact for internal and external stakeholders
• Support high-impact operational and strategic projects for the executive team
• Assist in employer branding and culture events, offsites and milestone celebrations

Connaissances

Executive support

Calendar management

Travel coordination

Stakeholder management

Bilingual English/Spanish

Discretion & professionalism

Description du poste

About the role

We are looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe’s most exciting AI companies during a pivotal stage of growth.

What you'll do

• Act as right-hand support to the CEO, with additional coordination across the executive leadership team

• Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy

• Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics

• Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups

• Serve as a trusted point of contact for internal and external stakeholders

• Assist high-impact, operational and strategic projects on behalf of the executive team

• Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations

What we're looking for

• 5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting

• Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency

• Highly organised, proactive, and able to anticipate needs before they arise

• Strong prioritisation instincts: you know what matters, what can wait, and what needs action now

• Outstanding written and verbal communication in both English and Spanish

• Discreet, trustworthy, and professional when handling sensitive information

• Solutions-oriented: you flag problems with recommendations, not just issues

• Passionate about people, culture, and building something meaningful

• Spain Remote. Valencia-hub presence beneficial, sporadical visits required on a need-basis.

Why join Maisa!

You will be joining one of Europe’s most exciting early-stage AI start-ups, where you'll have the opportunity to work with cutting-edge Agentic Process Automation that's reshaping how enterprises approach AI deployment. You'll get to directly influence how major multinational organizations transform critical business processes, working on genuinely differentiated technology that solves real enterprise AI challenges.

Following our recent $25m Seed Round, backed by leading Venture Capital firms including Creandum, Forgepoint, NFX, and Village Global, we’re scaling quickly and realising significant enterprise traction. This is your opportunity to help solve real AI enterprise challenges, working alongside deep technical and industry experts, where you will be challenged daily and expedite your learning and development.

The Culture is OURS to Create
We're still shaping how we work together—and that’s part of what makes joining Maisa now specifically exciting.
Everyone who joins has the opportunity to influence how we collaborate, connect, and build our culture. Rather than inheriting a finished playbook, you'll have a voice in creating it.

The Best of Both Worlds
At Maisa, we believe great work happens when people have the freedom to choose the setup that works best for them.
Prefer the flexibility of remote work? You're welcome to work remotely. Most of our roles are currently focused on Spain, although depending on the position and profile, we may be open to hiring from other locations.

Looking for some social energy? Our hybrid setup gives you the option to connect and work alongside teammates at our hubs in Valencia, Barcelona, Madrid and Murcia. And as we grow, our spaces will grow with us: when we build a team of more than 10 people in a location, our ambition is to create a hub there too.

We also want the time we spend together in person to be worth it. Today, that includes weekly transportation from the city center to our Valencia headquarters and weekly team lunches in Valencia and Barcelona, with more experiences to come as our teams and hubs evolve.