Executive Assistant

Maisa AI; Madrid; Presencial; EUR 42.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation package

Direct exposure to founders

High ownership & impact

International team

Valencia hub involvement

Start-up environment

Descripción de la vacante

Maisa AI is seeking an exceptional Executive Assistant to support the CEO and leadership team at the heart of Europe’s exciting AI startup scene. The role emphasizes on-site presence in Madrid with a strong chance to shape our Valencia hub and company culture, handling calendars, travel planning, and high-priority projects.

You will coordinate global travel, prepare briefing materials, and serve as a trusted point of contact for internal and external stakeholders, contributing to strategic

Formación

• 3–5+ years supporting founders or C-level executives in fast-paced settings.
• Highly organized, proactive, and able to anticipate needs.
• Excellent written and verbal English and Spanish.
• Discreet, trustworthy, and professional with sensitive information.
• Valencia-based preferred; Madrid or Barcelona considered.

Responsabilidades

• Act as right-hand support to the CEO and leadership team.
• Manage complex, multi-time-zone calendars and inboxes.
• Coordinate domestic and international travel and visas.
• Prepare briefing notes, board materials, and meeting follow-ups.
• Lead strategic projects and support employer branding events.
• Be a key presence in the offices, on-site when needed.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder management

Bilingual English/Spanish

Discretion

Descripción del empleo

Welcome to Maisa – Making AI Accountable!

Maisa is building the next generation Agentic Process Automation, helping enterprises automate complex, decision-heavy processes that traditional automation can’t handle and GenAI alone can’t be trusted with. Our platform combines AI-driven reasoning with deterministic execution, enabling reliable, auditable, and enterprise-ready AI systems.
About the role

We are looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe’s most exciting AI companies during a pivotal stage of growth.

What you'll do

• Act as right-hand support to the CEO, with additional coordination across the executive leadership team

• Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy

• Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics

• Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups

• Serve as a trusted point of contact for internal and external stakeholders

• Lead high-impact operational and strategic projects on behalf of the executive team

• Support employer branding and culture by co‑leading engagement events, offsites, and milestone celebrations

• Be a key presence in our offices, working on‑site when needed

What we're looking for

• 3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale‑up, technology company, consulting environment, or fast‑paced corporate setting

• Comfortable operating in dynamic, constantly‑changing environments with ambiguity and urgency

• Highly organised, proactive, and able to anticipate needs before they arise

• Strong prioritisation instincts — you know what matters, what can wait, and what needs action now

• Outstanding written and verbal communication in both English and Spanish

• Discreet, trustworthy, and professional when handling sensitive information

• Solutions‑oriented: you flag problems with recommendations, not just issues

• Passionate about people, culture, and building something meaningful

• Valencia‑based preferred. Exceptional candidates based in Madrid or Barcelona will also be considered

What we offer

• Competitive compensation package

• Opportunity to work directly with founders and senior leadership

• High ownership, visibility, and impact across the business

• International team working at the frontier of AI

• A key role in shaping our Valencia hub and company culture

• The chance to help build the future of agentic process automation
  

Why join Maisa!

You will be joining one of Europe’s most exciting early‑stage AI start‑ups, where you’ll have the opportunity to work with cutting‑edge Agentic Process Automation that’s reshaping how enterprises approach AI deployment. You will get to directly influence how major multinational organizations transform critical business processes, working on genuinely differentiated technology that solves real enterprise AI challenges.

Following our recent $25m Seed Round, backed by leading Venture Capital firms including Creandum, Forgepoint, NFX, and Village Global, we’re scaling quickly and realising significant enterprise traction. This is your opportunity to help solve real AI enterprise challenges, working alongside deep technical and industry experts, where you will be challenged daily and expedite your learning and development.

Maisa is committed to Equal Employment Opportunity through attracting and retaining a complementary team of employees and building an inclusive environment for all.