Strategic Executive Assistant to CEO – Global Coordination

Maisa AI; Madrid; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation package

Direct exposure to founders

High ownership & impact

International team

Valencia hub involvement

Start-up environment

Job summary

Maisa AI is seeking an exceptional Executive Assistant to support the CEO and leadership team at the heart of Europe’s exciting AI startup scene. The role emphasizes on-site presence in Madrid with a strong chance to shape our Valencia hub and company culture, handling calendars, travel planning, and high-priority projects.

You will coordinate global travel, prepare briefing materials, and serve as a trusted point of contact for internal and external stakeholders, contributing to strategic

Qualifications

• 3–5+ years supporting founders or C-level executives in fast-paced settings.
• Highly organized, proactive, and able to anticipate needs.
• Excellent written and verbal English and Spanish.
• Discreet, trustworthy, and professional with sensitive information.
• Valencia-based preferred; Madrid or Barcelona considered.

Responsibilities

• Act as right-hand support to the CEO and leadership team.
• Manage complex, multi-time-zone calendars and inboxes.
• Coordinate domestic and international travel and visas.
• Prepare briefing notes, board materials, and meeting follow-ups.
• Lead strategic projects and support employer branding events.
• Be a key presence in the offices, on-site when needed.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Bilingual English/Spanish

Discretion

Job description

Maisa AI is seeking an exceptional Executive Assistant to support the CEO and leadership team at the heart of Europe’s exciting AI startup scene. The role emphasizes on-site presence in Madrid with a strong chance to shape our Valencia hub and company culture, handling calendars, travel planning, and high-priority projects.

You will coordinate global travel, prepare briefing materials, and serve as a trusted point of contact for internal and external stakeholders, contributing to strategic