Hybrid Reception & Team Assistant – Madrid Office

BoF Careers; Madrid; Hybrid; EUR 25,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Holidays & time off

Employee discounts

Mentorship program

Hybrid/flexible working

Job summary

Deckers Brands in Madrid seeks a Reception & Team Assistant to ensure smooth day-to-day operations of the Madrid office, and to support facilities and regional initiatives across EMEA. The role requires fluency in English and Spanish, plus a proactive, service-oriented approach to managing visitors, vendors and internal teams.

Primary duties include coordinating deliveries and courier services, organizing lunches and events, maintaining safety documentation, and supporting showroom logistics.

Qualifications

• Experience in reception, front desk or administrative support roles.
• Hands-on experience with PO invoicing, including processing, tracking and liaising with finance or vendors.
• Experience managing courier services and familiarity with visitor management tools.

Responsibilities

• Ensure smooth day-to-day running of the office and showroom in Madrid.
• Carry out compliance and health & safety checks and support training coordination.
• Coordinate lunches, team events and charity initiatives; manage regional events in EMEA.
• Provide high-level service and manage courier services at site level.
• Assist with new site openings, sustainability reporting and showroom logistics.

Skills

Reception experience

Administrative support

Multicultural adaptability

Tools

Microsoft Office Suite

Job description

Deckers Brands in Madrid seeks a Reception & Team Assistant to ensure smooth day-to-day operations of the Madrid office, and to support facilities and regional initiatives across EMEA. The role requires fluency in English and Spanish, plus a proactive, service-oriented approach to managing visitors, vendors and internal teams.

Primary duties include coordinating deliveries and courier services, organizing lunches and events, maintaining safety documentation, and supporting showroom logistics.