Executive Assistant to Directors - Global, Hybrid

Arup; Madrid; Híbrido; EUR 28.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working model

Professional development opportunities

Global profit-sharing

Descripción de la vacante

Arup Madrid is seeking a proactive Secretary to support senior executives in a dynamic, international environment. You will manage diaries, coordinate complex travel, prepare presentations and handle confidential information with discretion.

The role requires bilingual English/Spanish fluency, strong CRM experience, and expertise with Microsoft Office. A hybrid work model and collaboration with engineers and consultants are key aspects of this position.

Formación

• Proven experience in secretarial or executive assistant roles.
• Proficient in English and Spanish at a professional level (C1 or equivalent).
• Experience managing complex diaries and high-level travel arrangements.
• Strong experience with CRM, Office tools, and reporting.
• Degree in administration, business, finance or similar.

Responsabilidades

• Act as PA to directors, manage inboxes, diaries, meetings and travel (domestic and international).
• Anticipate needs, handle sensitive information with discretion.
• Book travel with high standard of service.
• Provide business support: admin tenders, bidding processes and CRM assistance.
• Prepare presentations, translations and document formatting.

Conocimientos

Executive support

Diary management

Travel arrangements

CRM usage

MS Office proficiency

English & Spanish fluency

Educación

Bachelor degree in administration or business

Herramientas

CRM

SharePoint

Adobe Cloud

Microsoft 365

Descripción del empleo

Arup Madrid is seeking a proactive Secretary to support senior executives in a dynamic, international environment. You will manage diaries, coordinate complex travel, prepare presentations and handle confidential information with discretion.

The role requires bilingual English/Spanish fluency, strong CRM experience, and expertise with Microsoft Office. A hybrid work model and collaboration with engineers and consultants are key aspects of this position.