TEAM ASSISTANT

TRISON; Madrid; Hybrid; EUR 21,000 - 32,000; Full time

Benefits offered by this job

26 days holiday

Hybrid work model

Flexible working hours

Remote on Fridays

Job summary

TRISON in Madrid seeks a Team assistant executive to support the executive committee and assist in daily administration. You will manage calendars, greet visitors, coordinate meetings, travel, and prepare documents across departments.

The ideal candidate has at least 2 years of international administration experience, studies in secretarial/administration, and fluent English. A proactive, organized mindset and teamwork are essential; remote work Fridays offered.

Qualifications

• Minimum 2 years of experience in international management departments.
• Studies related to administration and management support.
• Fluent written and oral English.
• Organized, dynamic and proactive person.
• Analytical and detail oriented.
• Capacity for planning, problem solving and teamwork.

Responsibilities

• Management and coordination of calendars, meeting room bookings, and meeting spaces.
• Reception and assistance of visitors, clients, suppliers, and employees.
• Handling and routing of national and international phone calls.
• Coordination and logistical support for meetings, committees, training sessions, and internal events.
• Management of incoming and outgoing mail, courier services, and deliveries.
• Organization and coordination of business travel, including transportation, accommodation, and travel documentation.
• Administrative support to various departments across the company.
• Preparation, formatting, and review of corporate documentation, reports, letters, and presentations.
• Filing, classification, and maintenance of physical and digital records and documentation.
• Management of office supplies and coordination with external service providers.
• Support in general administrative tasks and follow-up of internal processes.
• Ensuring the smooth operation, organization, and maintenance of office facilities and common areas.

Skills

International management

English fluency

Organized

Analytical thinking

Teamwork

Planning

Education

Administration studies

Job description

We are TRISON

We are a global company dedicated to the digitization of spaces to create unique customer experiences through the integration of audiovisual systems, the generation of creative and spectacular digital content and the application of innovative sensory marketing solutions.

We currently have our own offices in 16 countries in Europe, Asia and America and execute an average of 6,500 projects per year in 112 countries.

You will be part of the TRISON team in the Reception team as Team assistant executive in our office in Madrid.

What will be your mission?

Give support to the entire TRISON team, collaborate in assigned administrative tasks and manage the agenda of the executive committee

What will your day-to-day life as Team assistant be like?

• Management and coordination of calendars, meeting room bookings, and meeting spaces.
• Reception and assistance of visitors, clients, suppliers, and employees.
• Handling and routing of national and international phone calls.
• Coordination and logistical support for meetings, committees, training sessions, and internal events.
• Management of incoming and outgoing mail, courier services, and deliveries.
• Organization and coordination of business travel, including transportation, accommodation, and travel documentation.
• Administrative support to various departments across the company.
• Preparation, formatting, and review of corporate documentation, reports, letters, and presentations.
• Filing, classification, and maintenance of physical and digital records and documentation.
• Management of office supplies and coordination with external service providers.
• Support in general administrative tasks and follow-up of internal processes.
• Ensuring the smooth operation, organization, and maintenance of office facilities and common areas.

What do we expect from you?

• 2 years of experience in international management departments is essential.
• Studies related to administration and management support.
• Fluent written and oral English.
• Organized, dynamic and proactive person.
• Analytical and detail oriented.
• Capacity for planning, problem solving and teamwork.

Why TRISON?

• At TRISON you will join an innovative company, with projects in more than 112 countries and in constant growth.
• If you are interested in technology, this is the place for you. You will be in contact with the most innovative technological solutions in the sector.
• Flexibility to work from home: We are committed to a semi-presential work model with the possibility of remote work on Fridays.
• Flexible working hours
• 26 days holiday

Do you want to get to know us better?

Here are some of our projects: https://www.trisonworld.com

Follow us on social media: https://www.linkedin.com/company/trisonworld/

Somos TRISON

Somos una compañía global especializada en la digitalización de espacios para crear experiencias únicas para los clientes mediante la integración de sistemas audiovisuales, la generación de contenidos digitales creativos e impactantes y la aplicación de soluciones innovadoras de marketing sensorial.

Actualmente contamos con oficinas propias en 16 países de Europa, Asia y América, y ejecutamos una media de 6.500 proyectos al año en 112 países.

Formarás parte del equipo de TRISON en el departamento de Recepción como Team assistant en nuestra oficina de Madrid.

¿Cuál será tu misión?

Dar apoyo a todo el equipo de TRISON, colaborar en las tareas administrativas asignadas.

¿Cómo será tu día a día como Team assistant?

• Gestión y coordinación de agendas, reserva de salas y organización de espacios para reuniones.
• Atención y recepción de visitas, clientes, proveedores y personal interno.
• Atención telefónica y gestión de llamadas nacionales e internacionales.
• Coordinación y apoyo logístico en reuniones, comités, formaciones y eventos internos.
• Gestión de correspondencia, mensajería y paquetería.
• Organización y seguimiento de viajes corporativos (transporte, alojamiento y documentación).
• Soporte administrativo a las distintas áreas de la compañía.
• Elaboración, revisión y formato de documentación corporativa, informes, cartas y presentaciones.
• Archivo, clasificación y gestión documental, tanto en formato físico como digital.
• Gestión de pedidos de material de oficina y coordinación con proveedores de servicios generales.
• Apoyo en tareas de administración general y seguimiento de procesos internos.
• Velar por el correcto funcionamiento y mantenimiento de las instalaciones de oficina y las áreas comunes.

¿Qué esperamos de ti?

• Imprescindible experiencia mínima 2 años en departamentos de dirección internacionales
• Estudios mínimos de Ciclo Superior en la especialidad de Secretariado o Administración
• Ingles fluido escrito y oral
• Persona organizada, dinámica y proactividad
• Capacidad de análisis y orientación al detalle
• Capacidad de planificación, resolución de problemas y trabajo en equipo

¿Por qué TRISON?

• En TRISON te incorporarás a una compañía innovadora, con proyectos en más de 112 países y en crecimiento constante
• Si te interesa la tecnología, este es tu sitio. Estarás en contacto con las soluciones tecnológicas más innovadoras del sector
• Sistema híbrido de teletrabajo: Apostamos por un modelo de trabajo semipresencial con posibilidad de hacer teletrabajo los viernes
• Flexibilidad horaria
• 26 días de vacaciones

¿Quieres conocernos un poco mejor?

Aquí puedes ver algunos de nuestros proyectos: https://www.trisonworld.com

Síguenos en redes sociales: https://www.linkedin.com/company/trisonworld/