Executive Assistant in Mallorca

Confidential employer; Palma; Presencial; EUR 17.000 - 23.000; Jornada completa

Descripción de la vacante

Confidential employer in Mallorca seeks an Executive Assistant to manage daily admin and facilitate client/public body communications. The role requires multilingual capabilities (German, English, Spanish) and a stable, open-ended contract with regular daytime hours.

Key duties include coordinating executive schedules, planning meetings, translating documents, and maintaining archives. Workplace is Mallorca in the private consultancy and advisory sector.

Formación

• 6+ months of documented experience as executive/administrative assistant or similar.
• High level of proficiency in Spanish, English and German, both written and spoken.
• Strong organizational and documentation handling abilities.
• Discrete, service-oriented approach to daily workload.

Responsabilidades

• Manage day-to-day office administration and organize executive schedules.
• Plan appointments, arrange agendas and coordinate meetings with stakeholders.
• Provide prompt client assistance in German, English and Spanish.
• Translate official documents, records and correspondence.
• Organize and maintain physical and digital archives.
• Liaise with official bodies and provide cross-departmental support.

Conocimientos

Spanish

English

German

Descripción del empleo

Are you an experienced and organized administrative professional looking for a stable opportunity in Mallorca? A private consultancy and advisory firm is looking to welcome an Executive Assistant to manage day-to-day administrative functions and facilitate seamless communication with clients and public bodies. This full-time position comes with an open-ended permanent contract, regular daytime hours, and the opportunity to use your multilingual skills on a daily basis.

Core responsibilities include:

• Managing day-to-day office administration and organizing executive schedules
• Planning appointments, arranging agendas, and coordinating meetings with internal and external stakeholders
• Providing prompt, high-quality client assistance in German, English, and Spanish
• Translating official documents, administrative records, and incoming and outgoing correspondence
• Organizing, indexing, and maintaining the firm's physical and digital archives
• Liaising with official bodies, administrative authorities, and providing cross-departmental assistance

To qualify for this position, you should fulfill the following criteria:

• A minimum of 6 months of documented experience in an executive assistant, administrative assistant, or similar role
• A high level of proficiency in Spanish, English, and German, ensuring confident written and spoken communication
• Solid organizational abilities, reliability, and precision in documentation handling
• A methodical, discreet, and service-oriented approach to your daily workload

The position offers the following framework:

• Employment type: Indefinido (permanent contract) within the private sector
• Working hours: Monday to Friday from 08:00 to 15:00, with working hours on Tuesdays extending until 17:30
• Compensation: A gross annual salary of 20,000 EUR in line with the collective bargaining agreement for tax advisory and technical offices
• Workplace: Mallorca (business consultancy and advisory sector)