Senior Executive Assistant (m/w/d)

Biotest GmbH & Co. KGaA; Deutschland; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Retirement planning

Flexible working hours

Remote work option

Structured onboarding

HR development programs

Company cafeteria

Free water and coffee

Free employee parking with charging

BioNest daycare

Occupational health services

Flat hierarchies

Pleasant work environment

Job summary

Biotest GmbH & Co. KGaA seeks an experienced Executive Assistant to support the Senior Vice President Commercial Operations. The role requires managing complex calendars, coordinating international travel, and preparing high-level materials.

You will interact with senior stakeholders across countries and maintain confidential information with discretion. The ideal candidate has 10+ years in executive support, excels in a fast-paced, international environment, and is fluent in German and English.

Qualifications

• At least 10 years of experience as an Executive Assistant or comparable role, supporting senior leadership.
• Experience in an international business environment and with senior internal/external stakeholders.
• Excellent organizational and prioritization skills with an independent working style.

Responsibilities

• Provide proactive support to the Senior Vice President Commercial Operations and anticipate administrative needs.
• Independently manage complex calendars and schedule changing priorities.
• Organize international business travel across countries and time zones.
• Prepare and follow up on meetings, presentations, and decision materials.
• Maintain professional communication with internal stakeholders, executives, and external contacts.
• Coordinate and support projects by tracking actions and deadlines.
• Handle sensitive information with discretion and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder comms

Discretion

Intercultural awareness

German & English

MS Office

Project coordination

Independent work style

Tools

MS Office

Collaboration tools

Job description

Health is a team effort

As international as a global corporation, yet as personal as a mid-sized company - that is the culture at Biotest. As a worldwide specialist in immunology and hematology, our mission is simple: "Saving lives". Through innovative products and pioneering research, we provide new perspectives for people living with chronic illnesses. Motivated employees are essential to achieving this. That is why individual support and development opportunities are an integral part of our daily work. Become part of an idea powered by more than 2,800 employees.

Your Tasks

• Provide proactive, forward-looking support to the Senior Vice President Commercial Operations and anticipate administrative and organizational requirements
• Independently manage, coordinate and prioritize complex calendars, meetings and appointments, including short-notice changes and shifting priorities
• Organize and coordinate international business travel, including bookings, schedules and alignment across countries and time zones
• Prepare, coordinate and follow up on internal and external meetings, senior management appointments and related action items
• Ensure an efficient flow of information and manage professional communication and correspondence with internal stakeholders, senior executives, business partners and external contacts
• Prepare and format presentations, documents, reports and decision-making materials to support day-to-day business activities
• Coordinate and support projects by tracking actions, deadlines, priorities and agreed follow-up items
• Handle sensitive commercial, strategic and management information with a high degree of discretion, confidentiality and sound judgment

Your Profile

• At least 10 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Business Partner or in a comparable role, including support to senior leadership
• Strong experience in an international business environment and in working with senior internal and external stakeholders
• Experience in pharmaceuticals, healthcare, life sciences or another highly regulated industry is highly desirable
• Excellent organizational, project coordination and prioritization skills, with a proactive and independent working style
• Confident and diplomatic communication skills, strong intercultural awareness and a high degree of discretion
• Fluent German and English; additional languages such as Spanish, Arabic, Turkish, Chinese and/or French are highly desirable
• Advanced proficiency in Microsoft Office and modern collaboration tools
• Flexible, solution-oriented and able to maintain focus in a dynamic, fast-paced environment

What we offer

• Retirement planning: We offer you various options for deferred compensation (insurance-based), support your retirement planning under the chemical industry collective bargaining agreement, and provide additional support through a collective bargaining-based supplemental long-term care insurance plan (CareFlex).
• Working hours: Our 37.5-hour workweek is supplemented by (mostly) flexible working hours, the option to work remotely, and a trust-based work schedule for employees not covered by collective bargaining agreements.
• Competitive compensation: You can look forward to competitive compensation, the option to convert pay into time off in accordance with collective bargaining agreements, and additional corporate benefits.
• Onboarding: A structured onboarding process, including a welcome packet, a Welcome Day, and a personalized training program, ensures a successful start.
• Human Resources Development: We support your professional development through regular performance reviews, talent development programs, and internal training sessions.
• Catering: Our company cafeteria, which offers employer-subsidized meals, as well as free water dispensers and coffee machines, ensures your daily well-being.
• Additional benefits: You'll benefit from a free employee parking garage with charging stations for your electric car, excellent transportation links, the "BioNest" daycare center, occupational health services, flat hierarchies, and a pleasant work environment.

Personalmanagement

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