Senior Executive Assistant (m/w/d)

Biotest AG; Dreieich; Hybrid; EUR 70,000 - 95,000; Full time

Benefits offered by this job

Deferred compensation options

Flexible working hours and remote work

Competitive compensation

Structured onboarding

HR development programs

Company cafeteria and beverages

Free parking with charging stations

BioNest daycare

Occupational health services

Flat hierarchies

Pleasant work environment

Job summary

Biotest AG is seeking an experienced Executive Assistant to support the Senior Vice President Commercial Operations in a global, highly regulated environment. You will manage complex calendars, coordinate international travel and prepare executive materials with the utmost discretion.

Ideal candidates have 10+ years in senior assistant roles, excellent organizational skills, and fluency in German and English, with strong collaboration abilities and the capacity to work across time zones.

Qualifications

• At least 10 years of experience as an Executive Assistant or in a comparable role supporting senior leadership.
• Experience in international business environments and with senior internal/external stakeholders.
• Desirable background in pharmaceuticals, healthcare, life sciences or a regulated industry.
• Excellent organizational, project coordination and prioritization skills with a proactive, independent style.
• Confident and diplomatic communicator with intercultural awareness and discretion.
• Fluent German and English; additional languages desirable.
• Advanced proficiency in Microsoft Office and modern collaboration tools.

Responsibilities

• Provide proactive, forward-looking support to the Senior Vice President Commercial Operations and anticipate administrative requirements.
• Independently manage, coordinate and prioritize complex calendars, meetings and appointments.
• Organize and coordinate international business travel across countries and time zones.
• Prepare, coordinate and follow up on meetings, senior management appointments and related items.
• Ensure efficient information flow and professional communication with stakeholders.
• Prepare and format presentations, documents and reports to support day-to-day activities.
• Coordinate and support projects by tracking actions, deadlines and follow-up items.
• Handle sensitive information with discretion, confidentiality and sound judgment.

Skills

Fluent German

Fluent English

Organizational skills

Project coordination

Prioritization

Communication skills

Discretion

Intercultural awareness

Microsoft Office

Tools

Microsoft Office

Collaboration tools

Job description

Health is a team effort

As international as a global corporation, yet as personal as a mid-sized company - that is the culture at Biotest. As a worldwide specialist in immunology and hematology, our mission is simple: "Saving lives". Through innovative products and pioneering research, we provide new perspectives for people living with chronic illnesses. Motivated employees are essential to achieving this. That is why individual support and development opportunities are an integral part of our daily work. Become part of an idea powered by more than 2,800 employees.

Your Tasks

• Provide proactive, forward-looking support to the Senior Vice President Commercial Operations and anticipate administrative and organizational requirements
• Independently manage, coordinate and prioritize complex calendars, meetings and appointments, including short-notice changes and shifting priorities
• Organize and coordinate international business travel, including bookings, schedules and alignment across countries and time zones
• Prepare, coordinate and follow up on internal and external meetings, senior management appointments and related action items
• Ensure an efficient flow of information and manage professional communication and correspondence with internal stakeholders, senior executives, business partners and external contacts
• Prepare and format presentations, documents, reports and decision-making materials to support day-to-day business activities
• Coordinate and support projects by tracking actions, deadlines, priorities and agreed follow-up items
• Handle sensitive commercial, strategic and management information with a high degree of discretion, confidentiality and sound judgment

Your Profile

• At least 10 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Business Partner or in a comparable role, including support to senior leadership
• Strong experience in an international business environment and in working with senior internal and external stakeholders
• Experience in pharmaceuticals, healthcare, life sciences or another highly regulated industry is highly desirable
• Excellent organizational, project coordination and prioritization skills, with a proactive and independent working style
• Confident and diplomatic communication skills, strong intercultural awareness and a high degree of discretion
• Fluent German and English; additional languages such as Spanish, Arabic, Turkish, Chinese and/or French are highly desirable
• Advanced proficiency in Microsoft Office and modern collaboration tools
• Flexible, solution-oriented and able to maintain focus in a dynamic, fast-paced environment

What we offer

• Retirement planning:

  We offer you various options for deferred compensation (insurance-based), support your retirement planning under the chemical industry collective bargaining agreement, and provide additional support through a collective bargaining-based supplemental long-term care insurance plan (CareFlex).

• Working hours:

  Our 37.5-hour workweek is supplemented by (mostly) flexible working hours, the option to work remotely, and a trust-based work schedule for employees not covered by collective bargaining agreements.

• Competitive compensation:

  You can look forward to competitive compensation, the option to convert pay into time off in accordance with collective bargaining agreements, and additional corporate benefits.

• Onboarding:

  A structured onboarding process, including a welcome packet, a Welcome Day, and a personalized training program, ensures a successful start.

• Human Resources Development:

  We support your professional development through regular performance reviews, talent development programs, and internal training sessions.

• Catering:

  Our company cafeteria, which offers employer-subsidized meals, as well as free water dispensers and coffee machines, ensures your daily well-being.

• Additional benefits:

  You’ll benefit from a free employee parking garage with charging stations for your electric car, excellent transportation links, the "BioNest" daycare center, occupational health services, flat hierarchies, and a pleasant work environment.