(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)

Manpower Luxembourg S.A.; Biesdorf; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A prestigious international financial institution is seeking a (Senior) Administrative Assistant to provide high-level support to the Chief Compliance Officer. The role involves managing the CCO's agenda, handling sensitive information, and ensuring effective communication. Candidates should have a minimum of five years of experience in a similar role, preferably within a financial context, along with excellent organisational and communication skills. Proficiency in MS Office and the ability to manage confidential matters are essential.

Qualifikationen

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Experience within a financial institution is highly preferred.
• Proven ability to handle confidential and sensitive information.
• Excellent drafting and communication skills in English.

Aufgaben

• Manage and prioritise the agenda of the CCO.
• Ensure professional handling of internal and external communications.
• Prepare, draft, and format correspondence and reports.
• Handle highly confidential Compliance-related information.
• Assist in preparing documentation for audits and compliance monitoring.

Kenntnisse

Organisational Skills

Confidential Information Handling

MS Office Proficiency

Communication Skills in English

Drafting and Formatting

Multitasking

Jobbeschreibung

Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution

(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)

Purpose

Within the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and secretarial support to the Chief Compliance Officer (CCO) and Head of Non-Financial Risk.

This role requires excellent organisational skills, sound judgement, and absolute discretion, as it involves handling confidential, integrity-related, operational risk, and potentially market-sensitive information.

The successful candidate will act as a trusted and reliable partner, ensuring the smooth functioning of the CCO’s office and supporting the effective governance and oversight of the institution’s Compliance and Non-Financial Risk frameworks.

Operating Network

The (Senior) Administrative Assistant will support the Chief Compliance Officer and act as a backup to other assistants within the department when required.

Key Responsibilities

Executive & Secretarial Support

• Manage and prioritise the agenda of the CCO / Head of NFR, coordinating complex meetings and cross-department interactions
• Act as the main point of contact for the CCO’s office, ensuring professional handling of internal and external communications
• Prepare, draft, proofread, and format correspondence, reports, briefing notes, presentations, and official documents
• Ensure structured, compliant filing, archiving, and retrieval of documents
• Handle highly confidential information related to Compliance, AML/CFT, conflicts of interest, integrity due diligence, whistleblowing, incident reporting, internal controls, and operational risk events
• Apply strict rules on information classification, data protection, access rights, and secure handling
• Act as a trusted gatekeeper, ensuring sensitive matters are escalated and protected appropriately
• Uphold absolute discretion in all interactions involving senior management, governance bodies, and external stakeholders

Administrative & Operational Support

• Arrange travel, missions, and related expense processes
• Support procurement activities, service contracts, invoice handling, and budget follow-up
• Assist in preparing documentation for audits, risk assessments, compliance monitoring, and group-level reviews
• Coordinate the lifecycle of key departmental documents, ensuring timely approvals and alignment with internal policies
• Facilitate coordination between Compliance and Non-Financial Risk teams
• Organise workshops, training sessions, and cross‑functional meetings
• Maintain registers, shared drives, workflows, and document management tools
• Support onboarding of new staff (access rights, tools, operational readiness)
• Act as backup to other administrative staff within the division, as needed

Candidate Profile:

• Minimum 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role
• Experience within a financial institution, EU institution, or control function (Compliance, Risk, Legal, Audit) is highly preferred
• Proven ability to handle confidential and sensitive information
• Excellent drafting, formatting, and communication skills in English (additional EU languages are an asset)
• Strong organisational skills with the ability to prioritise, multitask, and meet tight deadlines
• High proficiency in MS Office and digital collaboration tools
• Experience supporting committees, minute‑taking, and governance bodies is a strong advantage

Key Competencies

• Absolute confidentiality, integrity, and discretion
• Strong organisational and coordination skills
• Professionalism, reliability, and calm under pressure
• Excellent interpersonal and communication skills
• Proactive, solution‑oriented mindset
• Strong team spirit and ability to collaborate across departments

Interested in this opportunity?

Apply now via Manpower Luxembourg and take the next step in your career within a high‑level international environment.