Secretary

King & George, LLC; Grafenwöhr; On-site; EUR 30,000 - 40,000; Full time

Job summary

A facilities services company located in Grafenwöhr, Germany is seeking a professional Secretary to provide administrative and clerical support for their Base Operations team. Candidates should have strong organizational skills, a high school diploma, and a minimum of two years' experience in a similar role. Responsibilities include managing office operations, handling correspondence, and supporting the team effectively to ensure smooth daily operations. Full-time position with an emphasis on proactive and detail-oriented work.

Qualifications

• Minimum 2 years in a secretarial or administrative role, preferably in a fast-paced environment.
• High typing accuracy is required.
• Candidate must successfully pass a background check.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings.
• Draft, proofread, and manage corporate communication.
• Maintain and organize confidential files and databases.
• Manage office supplies, equipment, and mail.
• Provide general support to the team and visitors.

Skills

Microsoft Office Suite proficiency

Strong attention to detail

Excellent organizational skills

Time-management

Multitasking abilities

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Secretary

Base Operations – King & George, LLC

Job Summary
We are seeking a professional and highly organized Secretary to provide administrative and clerical support for our Base Operations team. The ideal candidate will be proactive, detail‑oriented, with excellent communication skills and a strong commitment to efficiency. Responsibilities include managing day‑to‑day office operations, handling correspondence, and ensuring a smooth functioning of all administrative tasks essential to base daily operations.

Key Responsibilities

• Administrative Support: manage calendars, schedule appointments, and organize meetings for the Base Operations staff.
• Correspondence & Communication: draft, proofread, and manage emails, letters, and other forms of communication; handle incoming calls and direct them to appropriate personnel.
• Record Management: maintain and organize confidential files, documents, and databases related to base operations, ensuring accuracy and up‑to‑date records.
• Office Coordination: manage office supplies, equipment, and mail; assist with travel arrangements and expense reports as needed.
• Support Services: provide general support to the Base Operations team and visitors, acting as a welcoming and professional first point of contact.

Desired Qualifications

• Education: high school diploma or equivalent required; associate’s degree preferred.
• Experience: minimum 2 years in a secretarial, administrative, or similar role, preferably in a fast‑paced environment.
• Technical Skills: proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and high typing accuracy.
• Soft Skills: excellent organizational, time‑management, multitasking abilities, strong attention to detail and discretion.
• Background Check: must successfully pass a federal, state, or local government background investigation.

Disclaimer – The responsibilities and qualifications outlined above are not an exhaustive list of all duties and skills required. The company reserves the right to modify job duties or assign additional duties as needed.

Equal Opportunity Employer – King & George, LLC is an equal opportunity employer. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing. The contractor will not discriminate because of pay inquiries. The company follows applicable laws and regulations regarding compensation disclosures.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Facilities Services