Administrative Assistant

Gold Star Home Care, LLC; Mecklenburg-Vorpommern; On-site; EUR 30,000 - 42,000; Full time

Job summary

Gold Star Home Care, LLC is seeking an Office Administrator to perform a broad range of clerical and administrative tasks to support managers and supervisors. The role includes answering phones, directing visitors, and maintaining filing systems.

The ideal candidate will have a high school diploma or GED, plus strong computer skills and knowledge of basic office procedures. Attention to detail, teamwork, and customer service orientation are essential.

Qualifications

• High School Diploma or GED required.
• Proficiency in standard office software.
• Familiarity with filing and record-keeping.
• Knowledge of basic office management principles.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients.
• General clerical duties including photocopying, fax and mailing.
• Maintain electronic and hard copy filing systems.
• Handle requests for information and data.
• Prepare written responses to routine inquiries.
• Schedule meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Other duties as assigned.

Skills

Phone screening

Customer service

Communication

Organizational skills

Teamwork

Education

High School Diploma or GED

Tools

MS Office

Job description

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Primary Functions of Job:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Essential job functions:

• *answer, screen and transfer inbound phone calls
• *receive and direct visitors and clients
• *general clerical duties including photocopying, fax and mailing
• *maintain electronic and hard copy filing system
• *handle requests for information and data
• *resolve administrative problems and inquiries
• *prepare written responses to routine inquiries
• *prepare and modify documents including correspondence, reports, drafts, memos and emails
• *schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• *prepare agendas for meetings and prepare schedules
• *open, sort and distribute incoming correspondence
• *maintain office supply inventories
• *coordinate maintenance of office equipment
• *Other duties as assigned

High School Diploma or GED equivalent; computer skills and knowledge of relevant software; knowledge of operation of standard office equipment; knowledge of clerical and administrative procedures and systems such as filing and record keeping; knowledge of principles and practices of basic office management.

Abilities required:

Communication skills - written and verbal; planning and organizing; attention to detail and accuracy; flexibility; adaptability; customer service orientation; teamwork

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Gold Star Home Care, LLC is an Equal Opportunity / Aff…?

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.