Administrative Assistant | Entry-Level

Recruitlytics Inc.; Baden-Württemberg; On-site; EUR 28,000 - 34,000; Full time

Benefits offered by this job

Competitive salary package

Professional development and career‑op

Comprehensive training and onboarding

Hands-on experience in administrativeO

Job summary

Recruitlytics Inc. is seeking an Entry-Level Administrative Assistant in Baden-Württemberg to join our administrative team.

The role focuses on providing comprehensive administrative and clerical support to managers and colleagues, helping maintain organized records, manage communications, and assist with general office operations. Ideal candidates will be organized, detail-oriented, and eager to learn, with a strong grasp of MS Office.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite: Word, Excel, Outlook and PowerPoint.
• Willingness to learn and grow within a professional office environment.

Responsibilities

• Provide administrative support to managers, departments, and other team members.
• Manage incoming calls, emails, and correspondence in a professional manner.
• Organize, update, and maintain physical and digital records, files, and documentation.
• Assist with data entry, preparing reports, creating documents, and maintaining spreadsheets.
• Schedule meetings, appointments, and coordinate calendars as needed.
• Prepare and distribute internal communications and office documents.
• Assist with office supply inventory, filing, and general administrative duties.
• Support special projects and perform additional tasks assigned by management.

Skills

Organizational skills

Time management

Verbal & written communication

Microsoft Office proficiency

Attention to detail

Multitasking

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

We are a growing organization dedicated to maintaining efficient operations and supporting a productive, professional workplace. Our administrative team plays an essential role in ensuring daily business activities run smoothly by providing reliable support across various departments. We are currently seeking a motivated, organized, and detail-oriented Entry-Level Administrative Assistant to join our team and contribute to the overall success of our organization.

The Entry-Level Administrative Assistant will provide administrative and clerical support to managers and team members by handling day-to-day office tasks, maintaining organized records, managing communications, and assisting with general office operations. This role is ideal for individuals who have strong organizational skills, a willingness to learn, and an interest in building a long-term career in administration.

As a key member of the administrative team, you will help maintain an efficient workplace environment by ensuring tasks are completed accurately, schedules are coordinated effectively, and office processes operate seamlessly.

Key Responsibilities:

• Provide administrative support to managers, departments, and other team members.
• Manage incoming calls, emails, and correspondence in a professional manner.
• Organize, update, and maintain physical and digital records, files, and documentation.
• Assist with data entry, preparing reports, creating documents, and maintaining spreadsheets.
• Schedule meetings, appointments, and coordinate calendars as needed.
• Prepare and distribute internal communications and office documents.
• Assist with office supply inventory, filing, and general administrative duties.
• Support special projects and perform additional tasks assigned by management.

Qualifications:

• High school diploma, Associate's degree, or Bachelor's degree.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Willingness to learn, adapt, and grow within a professional office environment.
• Previous administrative, customer service, or office experience is an advantage but not required.

What We Offer:

• Competitive salary package.
• Professional development and career advancement opportunities.
• Supportive and collaborative work environment.
• Comprehensive training and onboarding.
• Hands-on experience in administrative operations.
• Opportunity to build valuable skills and grow within the organization.

If you are an organized, dependable, and motivated individual looking to begin your career in administration, we encourage you to apply and become an important part of our team.