Back Office Staff

Alliance Recruitment Agency; Berlin; Vor Ort; EUR 32.000 - 44.000; Vollzeit

Zusammenfassung

Alliance Recruitment Agency in Berlin is seeking an organized administrative assistant to support daily office operations and back-office tasks.

You will gather data, maintain schedules, handle correspondence, manage supplies, and assist front office to ensure smooth operations.

Excellent communication, attention to detail, and proficiency in MS Office are essential; ability to work independently or in a team is valued.

Qualifikationen

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently as well as in a team.

Aufgaben

• Gather, compile, and organize data crucial for business operations.
• Provide strong support to team members and maintain compliance documents.
• Perform basic admin duties: printing, emailing, ordering office supplies.
• Assist front office to ensure smooth operations.
• Monitor inventory levels and place orders as needed.
• Organize staff meetings, manage calendars, update schedules.
• Digitize documents and manage photocopying per guidelines.
• Explain products and services to customers as needed.
• Record and report office expenses.

Kenntnisse

Strong organizational skills

Multitasking

Excellent communication

Attention to detail

Independent and team player

Tools

MS Office Suite

Email management

Jobbeschreibung

Key Responsibilities:

• Gather, compile, and organize data crucial for the company's business operations.
• Provide a high degree of support to team members, including the maintenance of legal compliance documents.
• Perform basic administrative duties such as printing, sending emails, and ordering office supplies.
• Assist and coordinate with the front office team to ensure smooth operations.
• Help with inventory control, monitoring stock levels and placing orders as necessary.
• Organize staff meetings, maintain calendars, and update schedules.
• Ensure photocopying and digitization of documents are conducted in accordance with mission guidelines.
• Explain the products and services offered by the company to customers as needed.
• Record and maintain office expenses, providing reports as required.

Qualifications:

• [Specify educational qualifications, e.g., Bachelor's degree in Business Administration or relevant field.]
• Proven experience in an administrative or back office role is preferred.
• Strong organizational and multitasking skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and email management.
• Excellent communication skills, both verbal and written.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.