Secretary

King & George; Grafenwöhr; On-site; EUR 35,000 - 50,000; Full time

Job summary

King & George, located in Grafenwöhr, Germany, is hiring a Secretary to provide crucial administrative support for the Base Operations team. The ideal candidate will manage daily office operations, handle correspondence, and ensure the smooth functioning of essential administrative tasks.

Qualifications include at least 2 years of relevant experience and proficiency in Microsoft Office Suite. Strong organizational and communication skills are essential for maintaining an efficient work environment.

Qualifications

• Minimum 2 years of experience in a secretarial or administrative role.
• Proficiency in Microsoft Office applications and high typing accuracy.
• Excellent organizational and multitasking abilities.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings.
• Draft, proofread, and manage various communications.
• Maintain and organize confidential files and documents.
• Assist with travel arrangements and expense reports.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

High school diploma or equivalent

Associate's degree in a relevant field

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking a professional and highly organized Secretary to provide administrative and clerical support for our Base Operations team. The ideal candidate will be a proactive and detail‑oriented individual with excellent communication skills and a strong commitment to efficiency. You'll be responsible for managing day‑to‑day office operations, handling correspondence, and ensuring the smooth functioning of all administrative tasks essential to our base's daily operations. This role is crucial for maintaining an organized and productive work environment within the Base Operations department.

Key Responsibilities

• Administrative Support: Perform a wide range of administrative duties, including managing calendars, scheduling appointments, and organizing meetings for the Base Operations staff.
• Correspondence & Communication: Draft, proofread, and manage emails, letters, and other forms of communication. Handle incoming calls and direct them to the appropriate personnel within the department.
• Record Management: Maintain and organize confidential files, documents, and databases related to base operations, ensuring all records are accurate and up to date.
• Office Coordination: Manage office supplies, equipment, and mail for the department. Assist with travel arrangements and expense reports as needed.
• Support Services: Provide general support to the Base Operations team and visitors, acting as a welcoming and professional first point of contact.

Desired Qualifications

• Education: A high school diploma or equivalent is required. An associate's degree in a relevant field is preferred.
• Experience: A minimum of 2 years of experience in a secretarial, administrative, or similar role, preferably in a fast‑paced environment.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a high level of typing accuracy.
• Soft Skills: Excellent organizational, time management, and multitasking abilities. Strong attention to detail and a high level of discretion.

Special Qualifications / Requirements

• Must be able to successfully pass, as required, a federal, state, or local government's background investigation.
• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
• We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.
• The contractor will not discharge or, in any other manner, discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to compensation information as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60‑1.35(c)

Disclaimer

The responsibilities and qualifications outlined above are intended to describe the general nature and level of work performed by those in this position. They are not an exhaustive list of all duties and skills required. The company reserves the right to modify job duties or assign additional duties as needed.