Receptionist (part-time) (m/f/d)

EPAM Systems; Berlin; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Company Pension Scheme

Discount on Fitness-First

Employee Stock Purchase Plan (ESPP)

Learning and development opportunities

Job summary

EPAM Systems Inc. is seeking a receptionist for its Berlin office, onsite. You will greet visitors, manage calls, support new starters, and coordinate meetings, while liaising with IT and accounting teams to keep operations smooth.

The role emphasizes professionalism, attention to detail, and strong communication skills in German and English, with a proactive, solution-oriented attitude and reliable punctuality.

Qualifications

• Previous front of house receptionist experience.
• Fluent in German and English.
• Proficient in Microsoft Office programs (Word, Excel, Outlook).

Responsibilities

• Ensure a user-friendly, safe and sustainable office environment while addressing necessary repairs.
• Offer professional reception to visitors and handle incoming phone calls, with efficient responses to inquiries and message escalation.
• Conduct office orientation for new starters, including provision of work equipment and induction support.
• Arrange and manage meetings or conference calls, ensuring meeting rooms are well maintained.
• Administer invoice processing, approvals, payment follow-ups and assist with diverse administrative tasks.
• Liaise with remote IT support and local accountant for smooth operations.
• Monitor office costs and manage relationships with suppliers to ensure cost-effective contracts.
• Handle all mail management tasks, from distributing incoming mail to organizing global courier shipments.
• Assist in event planning and implementation, including offsite meetings, conferences and staff parties.

Skills

Front of house receptionist

Bilingual German/English

Microsoft Office

Communication skills

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Every office faces the challenge of keeping its environment user-friendly, safe and sustainable while daily demands never pause. The Receptionist role in Berlin is onsite and sits at the heart of operations, where smooth coordination and attention to detail shape the experience for everyone who enters.You decide how efficiently the office responds to new starters, visitors and internal needs. The role connects people, processes and resources, making sure nothing falls through the cracks. The person in this role shapes the standard of professionalism and trust that defines the office.ResponsibilitiesEnsure a user-friendly, safe and sustainable office environment while addressing necessary repairsOffer professional reception to visitors and handle incoming phone calls, with efficient responses to inquiries and message escalationConduct office orientation for new starters, including provision of work equipment and induction supportArrange and manage meetings or conference calls, ensuring meeting rooms are well maintainedAdminister invoice processing, approvals, payment follow-ups and assist with diverse administrative tasksLiaise with remote IT support and local accountant for smooth operationsMonitor office costs and manage relationships with suppliers to ensure cost-effective contractsHandle all mail management tasks, from distributing incoming mail to organizing global courier shipmentsAssist in event planning and implementation, including offsite meetings, conferences and staff partiesRequirementsPrevious front of house receptionist experienceHigh standard of written and spoken German and English and a good telephone mannerFully proficient in all Microsoft Office programs (including Word, Excel and Outlook)Competent user of the internetAbility to prioritize a busy schedule whilst maintaining excellent attention to detailExcellent communication and interpersonal skills with the ability to liaise with people at all levelsEntrepreneurial spirit and forthcoming with different ideasResilient, resourceful and punctualPositive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external client queriesDiscretion when supporting activities and handling sensitive dataWe offer30 days holiday per annumCompany Pension SchemeRegular performance assessmentsDiscount on Fitness-First Black Membershipbitkom - Corporate BenefitsEmployee Stock Purchase Plan (ESPP) (subject to certain eligibility requirements)Learning and development opportunities, including in-house training and coaching, professional certifications, and coursesFriendly and enjoyable working teamRegular corporate and social eventsFlexible and remote working opportunitiesAward-winning workplace: Great Place To Work certified in 2026, Kununu (Top Company 2022–2026), NewWork Business Award 2025 for outstanding culture, innovation and employee satisfaction.